Executive Assistant

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team and ensure smooth day-to-day operations of the office. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment.

Key Responsibilities

• Administrative Support : Handle filing, scanning, data entry, and document management with accuracy and confidentiality.
• Report Preparation : Assist in creating, formatting, and proofreading reports, presentations, and internal communications.
• Errand Running : Perform occasional errands such as picking up supplies, delivering documents, or coordinating office needs.
• Office Organization : Maintain office supplies, manage inventory, and ensure a tidy and efficient workspace.
• Scheduling & Coordination : Support calendar management, meeting coordination, and travel arrangements as needed.
• Communication : Serve as a point of contact for internal and external stakeholders, handling inquiries with professionalism.
• General Office Support : Provide ad hoc assistance to various departments and contribute to a positive office culture.

Qualifications

• Proven experience as an executive assistant, administrative assistant, or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with discretion
• Valid drivers license and reliable transportation (for errands)

Preferred Traits

• Self-starter with a proactive attitude
• Flexible and adaptable to shifting priorities
• Team player with a positive, can-do mindset