Executive Assistant-CEO

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About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https : / / youtu.be / ilO5cv0G4mQ

About the Role

The Executive Administrator for the CEO plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position.

This role is based in Cincinnati, Ohio. We will consider applicants located in the greater Cincinnati metropolitan area. Please note that relocation assistance is not being offered at this time.

Salary Range $80,000-$95,000 Annually

Responsibilities

• Executive Support And Coordination : Serve as a liaison between executives and department heads, ensuring effective communication and collaboration; organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes.
• Executive Calendar Management : Manage the complex schedules of the CEO and other C-suite members; schedule meetings, appointments, and conference calls, and ensure all commitments are organized efficiently.
• Travel Arrangements : Handle all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries; manage travel expenses and reimbursements.
• Strategic Planning And Project Management : Collaborate with senior leadership to define, prioritize, and execute strategic initiatives; track and manage key projects to ensure alignment with goals, timelines, and budgets; provide regular updates on progress, risks, and key metrics.
• Communication Management : Manage the executives\' email accounts, screen incoming emails, draft responses, and ensure urgent matters are promptly addressed; handle other forms of correspondence as necessary.
• Document Preparation And Review : Assist with preparation, editing, and formatting of documents such as presentations, reports, memos, and proposals; ensure accuracy and adherence to company standards; act as a representative in internal and external communications and draft communications, announcements, and reports; build relationships with stakeholders.
• Special Projects And Ad-Hoc Support : Lead ad-hoc initiatives and provide administrative support on special projects, including board meetings and company events.
• Office Management : Oversee general office operations and administrative tasks to ensure a smooth-running office environment.

Qualifications

Preferred Experience

Education

Travel And Physical Requirements

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, or any other legally protected status.

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