Volunteer Coordinator / Administrative Assistant

JOB PURPOSE :

As a development team member, the Administrative Assistant-Volunteer Coordinator is responsible for managing the front desk and supporting the development team. This position will coordinate recruitment, training, management, logistics, and reporting of volunteers to support organizational needs. This position will require the ability to manage multiple simultaneous projects on a timeline. He / she should be great with details while understanding the larger goals of the organization. Create a healthy positive atmosphere to help set the tone of the office while performing assigned duties. Present a neat and professional image that represents the high standards of the organization. This position reports to the VP of Development.

JOB RESPONSIBILITIES :

Administrative Assistant Duties (30%)

• Be first point of contact for all visitors and contractors visiting the agency, welcoming them, and following all security protocols.
• Manage the front desk (includes receiving and managing all inbound phone calls and checking the mail daily, receiving and distributing all packages and mail to the appropriate persons).
• Track and order office supplies as needed or requested.
• Schedule repair and maintenance for copiers and other equipment as instructed.
• Accept donations and relocate them to storage facility while ensuring all proper paperwork is completed for Development.
• Support Leadership Team with relevant projects
• Provide tours of campus when requested.
• Other tasks as assigned.

Volunteer Coordinator (40%)

Development Support (30%)

Regular Contact with :

Qualifications :

Education and Specific Training : A high school diploma is required; a bachelor's degree is preferred. Experience in volunteer management is preferred.

Supervisory Responsibility : Volunteers.

Hours / Days of Work : This is a permanent full-time position, Monday through Friday from 8 : 30 am – 5 : 00 p.m. Weekend and evening work will be required around fundraising events and volunteer activities.