Administrative Officer II - CASIT

Administrative Officer II - CASIT at UCLA Health summary :

The Administrative Officer II at CASIT provides essential administrative support to the leadership team, including scheduling, correspondence, and event coordination. This role manages domestic and international travel, maintains records and publications, and supports supply inventory and staff supervision. The position requires flexibility to support special events and contribute to the training and orientation of new team members within a healthcare innovation environment.

Description

The Department of Surgery is seeking to hire a full time Administrative Officer II. In this role you will report to the Operations Manager of the Center for Advanced Surgical and Interventional Technology (CASIT) with additional routine direct support to the CASIT Executive Director, the UCLA CASIT AEI Director, and the CASIT Managing Director. In this exciting role you will provide critical administrative support to the CASIT leadership team.

Major responsibilities include :

• Acting as the front face of CASIT for the larger CASIT community and clientele
• Maintenance of the published CASIT calendar and those of select CASIT leadership
• Coordination, scheduling and management of CASIT meetings, courses, and events : Coordinate catering, Run errands, etc.
• Corresponding with internal and external clients and suppliers
• Composition and transcription at an executive level
• Coordinating and managing domestic and international travel
• Establishing and maintaining administrative, academic and research records related to the management of CASIT
• Research, preparation and editorial assistance for CASIT print, online and multimedia publications and presentations, including maintenance of the CASIT website using a content management system (CMS)
• Create and maintain various CASIT database records
• Manage CASIT supplies inventories; Assist in planning and execution of CASIT events and courses
• Occasional supervision of CASIT student workers and temporary staff (such as event- or course-specific support staff)
• Be available on a flexible schedule to support special events which may occur outside the typical work hours, which may occur on an occasional basis or on a rotating schedule, depending on CASIT needs
• Develop materials for and assist with training and orientation of new CASIT members.

Learn more about CASIT here : Shaping the Future of Healthcare Innovation | CASIT at UCLA - CASIT | UCLA Health

Pay Range : $32.20 - $51.36 hourly

Keywords :

administrative support, event coordination, scheduling, travel management, record keeping, healthcare administration, client correspondence, staff supervision, content management system, supply inventory