Bil E / J Office Administrator

Overview

General Position Summary : The office administrator will provide administrative support to ensure efficient operation of office. Goal-oriented and ability to juggle multiple tasks simultaneously.

Responsibilities

• Track the inventory of office supplies and replace them as necessary
• Order uniforms upon requests
• Troubleshoot with IT, phone or other issues in the office by communicating with multiple vendors
• Coordinate company seasonal events
• Assist HR with the renewal of health / commercial insurances, travel policy, compliance and 401K
• Arrange working visa for employees coming from HQ and facilitate children's school enrollment and residency
• Manage vendor relationships, POs, price negotiations and projects
• Maintain computers, laptops and servers with outside IT vendor
• Maintain copy machines, printers, phone systems, landscape and pest controls
• Manage annual / quarterly / monthly maintenance of forklift, air conditioning and company cars
• Handle terms and pricing for leasing contracts
• Handle mails and other correspondence with HQ in Japan

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