Administrative Manager

Administrative Manager

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

This is an Onsite working arrangement at our Seattle, WA & Bellevue, WA offices.

About the role :

The Administrative Manager will be responsible for the day-to-day operating requirements for all local office business lines in a defined market area of substantial size and complexity. The position will oversee administrative support, assist with purchasing decisions and office operations for the Seattle & Bellevue locations.

In this role, you will :

• Lead and manage operations support employees (office services, broker administrative support, marketing, research, deal administration, etc.). Ensure excellence and efficiency in the delivery of these services and strive for continuous improvement in all service areas.
• Partner with Corporate and regional platforms including Human Resources, Marketing, IT, Operations and Accounting to ensure timely responses to projects and requests for information.
• Responsible for partnering with corporate human resources on implementing human resources activities for all personnel including recruitment, selection, orientation, training, and performance management of the brokerage administration team.
• Ensures efficient office operations by overseeing office equipment, facilities management, and supply orders.
• Conducts vendor product reviews and formulates expense approval decisions within the framework of corporate policies.
• Act as change and culture agent, supporting the vision and direction for the operations team by implementing new policies and procedures directed at continuous improvement and service excellence.
• Direct the maintenance of listing and transaction files, ensuring compliance with local, state, and federal regulations.
• Develop, implement, and ensure compliance with various local real estate licensing governing bodies and corporate policies and procedures as required.
• Assist the Managing Director in the recruitment of new brokerage professionals by drafting all required documents such as term sheets, IC Agreements, draw agreements etc.
• Manage all local office awards and recognition programs as well as oversees any business promotion and / or publicity activities.
• Plan and manage weekly / monthly operations meetings.
• Manage quarterly staff meetings.
• Demonstrate active participation in community service projects

What you bring :

Pursuant to the laws regarding job postings where the position is located, Colliers is disclosing the following information : Approximate Salary Range for this Role : $72,653.00 to $107,000.00.

Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life / AD&D insurance and short-term / long-term disability. Employees are able to enroll in our company's 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive / foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law. This position is eligible for an annual bonus, based on company and individual performance.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.