Executive Assistant

Executive Assistant

Thales is seeking an Executive Assistant in Irvine, California. In this role you will provide executive and administrative support to Executive Committee (ExCom) members. Under general supervision and acting on own initiative performs advanced, diversified and confidential duties, responds to requests for information on a wide range of topics and prepares information (reports, presentations, correspondence, etc.) as requested, schedules appointments, maintains calendars, makes travel arrangements. Work requires some analysis, creativity and independent judgement. Assignments may involve work of a confidential or complex nature, which require discretion, tact and diplomacy as well as practical knowledge of practices and procedures of the function(s) supporting and knowledge of corporate policy. Due to the visibility of the position, the individual needs to work well with all levels of company staff, as well as executives and support in customer and partner organization.

Key Areas of Responsibility

• Provide support to assigned executive leadership to create and / or edit presentations, reports, spreadsheets, letters and other communications as needed (e.g. KPIs and dashboard / reports for business or operational review and EXCOM meetings, Region, Global Business Unit and Group reporting)
• Prepare all meeting and workshop logistics for assigned executive leadership including video conference, conference room scheduling, catering, agenda creation, collection and distribution of meeting materials, room set up and clean up
• Provide administrative support and coordination to assigned executive leadership
• Attend meetings and workshops, as requested, providing support as needed (e.g. meeting notes, follow up on action item list to ensure completion within timeframe, proactively address any logistics issues, etc.)
• Actively participate in planning and coordinating corporate visitors and customers
• Promotes collaboration and cooperation among Assistants within other departments (e.g. serves as back-up to other Assistants during vacations or other absences, provide support to complete projects, etc.)

Minimum Qualifications

Special Position Requirements

This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

We are an equal opportunity employer, including disability and veteran status. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at talentacquisition@us.thalesgroup.com.

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) 60,390.00 - 112,480.00 USD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employee's career path history, competencies, skills and performance, as well as the company's annual salary budget, the customer's program requirements, and the company's internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant's status protected by local, state, or federal law.

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following :