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Administrative Assistant (Boston)

Administrative Assistant (Boston)

Monument StaffingBoston, MA, United States
18 days ago
Job type
  • Full-time
Job description

Overview :

We are seeking a highly organized and proactive Administrative Assistant to support our client's team, streamline daily operations, and ensure a professional, efficient workplace environment. This role requires someone who is detail-oriented, adaptable, and comfortable balancing administrative responsibilities with light executive support, event coordination, and investor relations assistance.

Key Responsibilities :

  • Manage front-line communication, including answering calls, greeting visitors, and coordinating meeting schedules.
  • Maintain smooth office operations by overseeing supplies, snack inventory, and equipment needs (e.g., printers, phones, and computers), including troubleshooting, arranging repairs, and tracking inventory.
  • Provide direct support to the CEO with light personal assistant tasks and calendar coordination.
  • Assist the CFO and other leadership team members with projects, document preparation, and task follow-through.
  • Create and format presentations for internal and external use.
  • Support marketing initiatives by managing social media posts and light market research / analysis.
  • Organize and execute company events, celebrations, and staff birthday acknowledgments to foster a positive culture.
  • Handle general office tasks such as filing, scanning, binding, typing, and document management.
  • Communicate professionally via email, phone, and written correspondence while addressing inquiries and requests.
  • Partner with the team to ensure effective organization, seamless communication, and timely completion of tasks.
  • Contribute to investor relations through managing platform activity : upload forms, review and maintain documents, track funds, and respond to investor questions.
  • Take initiative in anticipating needs, ordering, and expediting necessary office resources.
  • Provide flexible support across departments, contributing to projects and team goals as required.

Qualifications :

  • Bachelor's degree required.
  • 1-2 years of administrative experience.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency with office software and comfort learning new tools.
  • Professional, approachable, and collaborative attitude.
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