DCS Accounting & Finance Coordinator

DCS Accounting & Finance Coordinator

Position Location : Fort Collins, CO

Work Location : Position is fully in-office / in-person

Research Professional Position : No

Position Type : Admin Professional / Research Professional

Classification Title : Prof / Indiv Contrib I

Work Hours / Week : 40

Proposed Annual Salary Range : $50,000-$54,000; Salary commensurate with education and experience

Employee Benefits : Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

To ensure full consideration, applications must be received by 11 : 59pm (MT) on 12 / 31 / 2025

The Department of Clinical Sciences (DCS) mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.

Position Summary

The Department of Clinical Sciences (DCS) seeks a detail-oriented and service-driven Accounting & Finance Coordinator to support the day-to-day financial operations of the department and its programs. This position is responsible for processing, tracking, and reconciling financial transactions; ensuring compliance with university, state, and sponsor policies; and providing guidance to faculty, staff, and students on routine fiscal procedures. Core responsibilities include account monitoring, expense review, payroll and staffing sheet updates, and preparing standard financial reports.

The coordinator will work closely with the Business Operations, Finance & Strategy Administrator, FACC, the Clinical Sciences Assistant Manager, Business Operations, and collaborate with the department business office team to ensure accurate and timely financial processes. This position requires knowledge of university fiscal policies and procedures, attention to detail, and the ability to resolve routine financial questions and issues.

The successful candidate must be legally authorized to work in the United States by the proposed start date; The department will not provide visa sponsorship for this position.

This position is a full-time, temporary appointment, based on the CSU Fort Collins campus, with the potential for flexible work arrangements including hybrid office / remote work. (1-year term but up to 3-year term based on funding and performance.)

A signing bonus and moving expenses may be available for the successful candidate at the time of offer.

Required Job Qualifications

Bachelor's or Associate's degree in accounting, finance, business administration or related field

AND

Minimum of 2 year of experience working in a complex department environment or research institution, higher education or similar environment

Computing skills including MS Excel, Access, or other database programs, and internet applications

Advanced experience with Microsoft Excel including calculations, formulas and formatting

Proficiency with Microsoft Office Suite (Teams, Word, Outlook)

Experience working in a team environment

Demonstrated written communication skills and strong attention to details confirmed by review of application materials

The successful candidate must be legally authorized to work in the United States by the proposed start date; The department will not provide visa sponsorship for this position.

Preferred Job Qualifications

Financial working knowledge within an institution of higher education.

Experience interpreting and ensuring compliance with regulatory policy.

Experience with Cost Accounting Standards including federal OMB Uniform Guidance and ability to applying them in an operational setting while developing and executing methods and means to assure compliance.

Experience managing project budgets with multiple funding sources and or cost / sharing requirements.

Experience calculating billing rates applying Federal Cost Accounting Standards

Experience fostering collaboration across multiple stakeholders at various hierarchical levels

Demonstrated ability to work independently, managing and prioritizing multiple projects

Essential Duties

Job Duty Category : Department Fiscal Officer

Duty / Responsibility : Perform fund management functions including monitoring budget, revenue, expenses and encumbrances for department accounts.

Discussions with the Department Head, Department Business Administrator and Principal Investigators on a regular basis to ensure that all College, University, State and Federal regulations are followed on accounts.

Prepare Kuali Financial System documents including but not limited to the following : Advance Deposit, Adjustment / Accrual Voucher, Pcard approvals, Budget Adjustment, Cash Receipt, Disbursement Voucher, Distribution of Income and Expense, General Error Correction, Internal Billing, Internal Order, Pre-Encumbrance, Transfer of Funds, Work Order Authorizations, Requisitions, Account Maintenance and Shop Catalogs.

Audits all financial system documents to verify funding, coding, signatures, availability of funds, and proper application of documents.

Initiates necessary conversations, changes and adjustments to funds by taking proper action to correct any errors.

Maintains direct effect on general ledger, sub ledger, and salary distributions.

Update management summary reports at least once a month using appropriate spreadsheet software and distributes summary reports to account supervisor(s).

Maintains budget forecasting for assigned accounts.

Percentage Of Time : 50

Job Duty Category : Post-Award Grant Management

Duty / Responsibility : Apply CSU administrative policies in conjunction with granting agency policies and procedures to establish working budgets after a grant or contract is awarded.

During the life cycle of the grant or contract, this position monitors the project periods, budget periods, staffing and expenditures to ensure that appropriate agency rules and regulations are enforced.

As the life cycle of the grant or contract closes, this position must coordinate with the Principal Investigators to ensure that all charges to the grant or contract are appropriate, allocable and finalized.

Coordinate with the Office of Sponsored Programs to ensure that all sub awards have been completed and all final fiscal and technical reports have been submitted

Maintaining monthly reports for the PIs to use in making decisions regarding grant spending

Maintain efficient, effective and accurate filing system for both electronic and paper documents and correspondence

Percentage Of Time : 25

Job Duty Category : Staffing

Duty / Responsibility : Works with Business Operations, Finance & Strategy Administrator, FACC, the department Business Officer and Assistant Manager of Business Operations and faculty to coordinate staffing patterns for salaried personnel in the department for both the academic year and summer session.

Maintains auditable record of initial staffing distributions and any changes that occur throughout the year.

Inputs staffing distributions into the payroll database (ORACLE).

Monitors funding availability and funding end dates for selected salaried and hourly personnel.

Percentage Of Time : 20

Job Duty Category : Special Projects / Other Duties

Duty / Responsibility : This position will work as a member of the administrative team for the Department of Clinical Sciences. This may require new duties / tasks that will be assigned as needed to help the team either temporarily or permanently.

Percentage Of Time : 10

Application Details

Special Instructions to Applicants : To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of Employment : Pre-employment Criminal Background Check (required for new hires)

Search Contact : cvmbs-clinsci_hr@Mail.Colostate.edu

EEO : Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement : Colorado State University strives to provide a safe study, work, and