Administrative Assistant III (HCFR)

Salary : $43,908.80 - $57,116.80 Annually

Location : Brooksville, FL

Job Type : Full-Time

Job Number : 14675

Department : Public Safety

Division : Fire Dept Management and Staff

Opening Date : 11 / 10 / 2025

Closing Date : 11 / 15 / 2025 11 : 59 PM Eastern

FLSA : Non-Exempt

Bargaining Unit : N / A

Description

The Administrative Assistant to the Fire Chief performs a wide range of highly response administrative, clerical, and confidential duties in direct support of the Fire Chief and Fire Rescue senior leadership. This position serves as a primary point of contact for internal and external communications, assists with scheduling and correspondence, and ensures the smooth coordination of departmental operations. The incumbent exercises discretion, judgement, and confidentiality while supporting executive-level initiatives, meetings, and interdepartmental communications.

Examples of Duties

The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

• Provides comprehensive administrative support to the Fire Chief, including managing calendars, scheduling meetings, preparing correspondence, and organizing files and records.
• Advises Fire Chief of important meetings, and time sensitive requests.
• Screens incoming calls, visitors, and correspondence, routing inquiries to appropriate staff and ensuring prompt and professional communication.
• Prepares, edits, and proofreads correspondence, memos, reports, presentations, and meeting agendas; compiles data and background information as needed.
• Attends meetings as assigned to take minutes, prepare summaries, and ensure follow-up actions are completed.
• Assists in preparing and distributing reports, PowerPoints, memoranda, policy updates, and other official documents on behalf of the Fire Chief and senior leadership staff.
• Coordinates the flow of information between the Fire Chief's Office, Division Chiefs, County Administration, and other departments, maintaining professionalism and confidentiality at all times.
• Manages administrative logistics for special projects, ceremonies, and department events, including tracking deadlines, scheduling, and materials preparation.
• Performs research and retrieval of records. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records.
• Maintains confidentiality of sensitive personnel, operational, and administrative information.
• Creates agenda items for County Commission meetings. Tracks the review and approval process of all Fire Department agenda items to ensure the approval process deadline is met. Prepares agenda packet for Fire Chief.
• Intakes complaints received by administration from citizens. Prepares written responses to the citizen as to the status of the complaint.
• Provides administrative support to the Deputy Fire Chief and Division Chiefs as needed.
• Performs other related duties as required or assigned.

Emergency Response

County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description.

Typical Qualifications

Minimum Qualifications

Licenses, Certifications, or Registrations

A combination of education, training and experience may be substituted at the County's discretion.

Required Competencies

Supplemental Information

Physical Demands

Acceptable eyesight (with or without correction), acceptable hearing (with or without hearing aid).

Environmental Conditions

Equipment Used

Grade : 5

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.

Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law.

Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.

Join our team!

Our benefits are designed to enhance your work and life balance, as well as the community we serve.

Hernando County offers a comprehensive benefits package to eligible employees including health care, dental, vision, Florida Retirement System (FRS), voluntary deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off plans.

To learn more details, visit our benefits page :

01

Which statement below best describes the highest level of education you have completed?

02

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

03

Do you possess a valid Driver's License in good standing?

04

How many total years of progressively responsible administrative or executive support experience do you have?

05

Describe a previous professional situation in which you showed your ability to safeguard confidential information.

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Can you provide an overview of your experience in records management?

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How do you prioritize multiple tasks and deadlines in a dynamic environment?

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How many words per minute can you type?

Required Question