Talent.com
Executive Assistant to CEO & CHRO

Executive Assistant to CEO & CHRO

Ignite Human CapitalCosta Mesa, CA, United States
5 hours ago
Job type
  • Full-time
Job description

Executive Assistant to CEO & CHRO

Location :  Costa Mesa, CA (Onsite)

Compensation :  Up to $140,000 base salary + annual performance bonus + comprehensive benefits package

Overview

A leading, growth-oriented  manufacturing organization  headquartered in Costa Mesa is seeking a  highly accomplished Executive Assistant  to provide direct support to the  Chief Executive Officer (CEO)  and  Chief Human Resources Officer (CHRO) .

This is a pivotal, high-visibility role requiring exceptional professionalism, business maturity, and the ability to anticipate executive needs in a fast-moving, global manufacturing environment. The ideal candidate will bring strong business judgment, refined communication skills, and the discretion to handle sensitive information and relationships with confidence and confidentiality.

The position is  in-office  and involves  significant domestic and international travel coordination  as well as interaction with senior leaders, board members, and external partners.

Key Responsibilities

Executive Support & Leadership Interface

  • Provide comprehensive, confidential executive support to the CEO and CHRO, serving as a trusted gatekeeper and liaison across internal and external stakeholders.
  • Manage highly complex and ever-changing calendars, prioritizing with precision across multiple time zones and competing demands.
  • Draft, proofread, and edit high-level correspondence, board materials, executive presentations, and policy documents.
  • Prepare briefing materials and executive summaries in advance of meetings, ensuring leaders are fully equipped with relevant data and context.
  • Coordinate board of directors and executive leadership meetings, including agenda creation, minute-taking, and follow-up tracking.
  • Maintain strong awareness of key business priorities, upcoming deadlines, and organizational strategy to anticipate needs before they arise.

Travel & Event Management

  • Oversee all aspects of  domestic and international travel , including detailed itineraries, executive-level accommodations, and ground logistics.
  • Manage executive attendance at industry conferences, board events, and leadership offsites with precision and polish.
  • Coordinate logistics for internal company events, HR initiatives, and executive offsites, ensuring seamless execution and professional representation.

    • Confidentiality & Discretion

  • Manage highly sensitive personnel, compensation, and strategic business information with absolute confidentiality.
  • Exercise sound judgment and maintain trust in all interactions with executives, board members, and external partners.
  • Handle sensitive HR communications and documentation discreetly and in alignment with company values and compliance standards.

    • Operational Excellence & Office Leadership

  • Serve as the central point of contact for the executive office, ensuring operational excellence, efficiency, and professionalism.
  • Partner closely with HR and Communications to align internal messaging and maintain consistent executive presence across the organization.
  • Manage correspondence and communications on behalf of the executives, drafting professional responses and maintaining consistent brand tone and discretion.
  • Proactively streamline administrative processes and systems to optimize executive time and organizational impact.

    • Qualifications

  • Bachelor’s degree  in Business Administration, Communications, or a related discipline required.
  • 8+ years of executive assistant experience , including direct support to C-level executives in a  manufacturing, industrial, or operations-driven organization .
  • Proven ability to handle confidential information with integrity and discretion.
  • Exceptional communication, organization, and time management skills; meticulous attention to detail and accuracy.
  • Advanced proficiency in  Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) , Teams, and virtual meeting platforms.
  • Experience coordinating  board of directors communications, investor meetings, or high-level governance activities  strongly preferred.
  • Ability to thrive in a  fast-paced, in-office environment  that demands adaptability, resourcefulness, and a polished executive presence.
  • High emotional intelligence, professional demeanor, and commitment to excellence in representing leadership and the company brand.

    • Additional Details

  • Work Environment :  100% onsite at Costa Mesa headquarters — a collaborative, high-performance executive environment.
  • Travel :  Frequent coordination of domestic and international executive travel; occasional travel may be required to support key events or offsites.
  • Compensation :  Up to  $140,000 base salary  plus annual performance bonus, comprehensive medical / dental / vision benefits, and 401(k) with match.

    • Ideal Candidate Attributes

  • Demonstrates  executive presence  — poised, articulate, and calm under pressure.
  • Excels in  anticipating needs , not just responding to them.
  • Balances  strategic foresight  with  tactical execution .
  • Serves as an  ambassador of the company culture , reflecting integrity, professionalism, and excellence in every interaction.
    • Create a job alert for this search

    Executive Assistant • Costa Mesa, CA, United States

    Related jobs
    • Promoted
    Executive Assistant to CEO : Chief of Staff in Training

    Executive Assistant to CEO : Chief of Staff in Training

    Entrepreneur BabesAnaheim, CA, US
    Full-time
    Executive Assistant And Strategic Chief Of Staff In Training.We are seeking a rare and exceptional individual to serve as a hybrid Executive Assistant and strategic Chief of Staff in Training.This ...Show moreLast updated: 5 days ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Kia AmericaIrvine, CA, United States
    Full-time
    At Kia, we’re creating award-winning products and redefining what value means in the automotive industry.It takes a special group of individuals to do what we do, and we do it together.Our culture ...Show moreLast updated: 24 days ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Confidential - Job HiringLos Angeles, CA, United States
    Full-time
    Executive Assistant to Chief Executive Officer.Leading Real Estate Investment Firm is seeking a fun, and hardworking Executive Assistant to join their team! Salary range : $100,000-$175,000.Reportin...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    ConfidentialNewport Beach, CA, US
    Full-time
    We are a consulting firm composed of highly experienced financial professionals based in Newport Beach, CA, committed to empowering our clients with financial security. Our unique blend of expertise...Show moreLast updated: 30+ days ago
    • New!
    Executive Assistant To CEO

    Executive Assistant To CEO

    Ignite Human CapitalCosta Mesa, CA, US
    Full-time
    Quick Apply
    Executive Assistant to CEO & CHRO Location : .Costa Mesa, CA (Onsite) Compensation : Up to $140,000 base salary + annual performance bonus + comprehensive benefits package Overview A leading...Show moreLast updated: 18 hours ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Career GroupLos Angeles, CA, United States
    Full-time
    Executive Assistant to Chief Executive Officer.Executive Assistant Roles (Temp & Temp-to-Hire) – Support C-Suite Leaders in Los Angeles!. Are you a seasoned Executive Assistant seeking your next exc...Show moreLast updated: 30+ days ago
    • Promoted
    Temporary Executive Assistant to Real Estate Investment Firm

    Temporary Executive Assistant to Real Estate Investment Firm

    Pocketbook AgencyBeverly Hills, CA, United States
    Permanent
    A real estate investment firm in Beverly Hills is seeking a highly organized and proactive Executive Assistant to provide temporary support. This is an opportunity to join a small but fast-growing t...Show moreLast updated: 25 days ago
    • Promoted
    • New!
    Executive Assistant

    Executive Assistant

    DoubleLine Group LPLos Angeles, CA, United States
    Full-time
    Los Angeles, CA - Los Angeles, CA.The Executive Assistant is a highly trusted, organized and proactive individual supporting the CEO and Chief Marketing Officer of DoubleLine while also performing ...Show moreLast updated: 5 hours ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Aston CarterCompton, CA, US
    Permanent
    The Executive Assistant to the President / CEO provides high-level administrative, operational, and project support to the President / Chief Executive Officer. This role requires strong organizational a...Show moreLast updated: 8 days ago
    • Promoted
    Executive Assistant to the Dean

    Executive Assistant to the Dean

    InsideHigherEdOrange, California, United States
    Full-time +1
    Executive Assistant to the Dean.Fair Labor Standard Act Classification : .Chapman University is required to provide a reasonable estimate of the compensation range for this position.This range takes ...Show moreLast updated: 10 days ago
    • Promoted
    Senior Executive Assistant

    Senior Executive Assistant

    Blake-Ryan & AssociatesLos Angeles, CA, US
    Full-time
    Successful Real Estate company on the Westside has an immediate need for a Senior Executive Assistant (keys are below).This role is in-office in our beautiful offices in West LA.Small company / fam...Show moreLast updated: 1 day ago
    • Promoted
    • New!
    Executive Assistant (EA) for Chief Executive - CS International

    Executive Assistant (EA) for Chief Executive - CS International

    Cedars-SinaiLos Angeles, CA, United States
    Full-time
    Grow your career at Cedars-Sinai!.No matter where you live or where you are from, we are here to help you.Cedars-Sinai is one of the best hospitals in America. We are ranked nationally in multiple s...Show moreLast updated: 5 hours ago
    • Promoted
    Executive Assistant

    Executive Assistant

    California StaffingCompton, CA, US
    Permanent
    The Executive Assistant to the President / CEO provides high-level administrative, operational, and project support to the President / Chief Executive Officer. This role requires strong organizational a...Show moreLast updated: 5 days ago
    • Promoted
    Executive Assistant (CEO / CTO) - In Office El Segundo, California, United States

    Executive Assistant (CEO / CTO) - In Office El Segundo, California, United States

    Neros TechnologiesEl Segundo, CA, US
    Full-time
    Executive Assistant (CEO / CTO) - In Office.Neros is a defense technology company rebuilding America's drone industrial base. We design and manufacture high-performance unmanned systems that are teste...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Executive Assistant

    Executive Assistant

    HERS AdvisorsLos Angeles, CA, United States
    Full-time
    HERS Advisors has partnered with a successful multiservice law firm who have a need for a stellar.West Los Angeles office (hybrid). Co-Chair, who is based in the Los Angeles Office.Responsibilities ...Show moreLast updated: 4 hours ago
    Executive Assistant to the CEO

    Executive Assistant to the CEO

    Bellagio Express Car WashLos Angeles, California, United States
    Full-time
    Quick Apply
    We are a fast-growing company led by a driven Founder & CEO who operates with speed, focus, and discipline.CEO to stay focused on strategy and growth. This is not a routine, task-based role.To s...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant for Faith-Based CEO

    Executive Assistant for Faith-Based CEO

    GoshenIrvine, CA, United States
    Full-time
    Executive Assistant to CEO (In-Person, Orange County).We help purpose-led creators bring their vision to life — through strategy, creative execution, and world-class product launches that make last...Show moreLast updated: 2 days ago
    • Promoted
    Executive Assistant to the CEO — Ultra-Exclusive Family Office (Irvine, CA)

    Executive Assistant to the CEO — Ultra-Exclusive Family Office (Irvine, CA)

    Alliance Resource GroupIrvine, CA, United States
    Full-time
    What Makes This Role Exceptional.This is far more than standard executive support—it’s strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family ...Show moreLast updated: 19 days ago