Office Manager

Job Description

Job Description

We are looking for a highly organized and proactive Office Manager to oversee the daily operations of our office in New York, New York. This Contract position requires a detail-oriented individual who can efficiently manage multiple tasks and ensure the office runs smoothly. If you have a passion for creating an optimal work environment and thrive in a fast-paced setting, we encourage you to apply.

Responsibilities :

• Maintain a clean, organized, and welcoming office environment to support daily operations.
• Monitor office supplies and inventory levels, placing orders as necessary to ensure availability.
• Establish and manage relationships with vendors, including ShredIt, Bevi, WB Mason, Fresh Direct, and Corporate Essentials.
• Oversee the procurement and restocking of snacks and beverages to meet the needs of the team.
• Sort and distribute incoming mail and coordinate outgoing mail processes, both electronic and physical.
• Collaborate with building management to resolve issues related to repairs, services, or large deliveries.
• Handle scheduling for conference rooms, coordinate food orders for meetings, and assist with travel arrangements.
• Support the planning and execution of onsite and offsite meetings, ensuring all logistics are in place.
• Proven experience in office management or a related administrative role.
• Familiarity with vendor management processes; specific experience with vendors like ShredIt or WB Mason is a plus.
• Strong organizational skills and the ability to multitask effectively in a dynamic environment.
• Excellent communication and interpersonal skills, with the ability to collaborate across teams.
• Demonstrated ability to prioritize and manage competing responsibilities.
• Experience with receptionist duties, accounts payable (AP), and maintaining office supplies.
• Proficiency in administrative tasks and a proactive approach to problem-solving.