Legal AdministratorCareer Group • Santa Rosa, CA, US

Legal Administrator

Career Group • Santa Rosa, CA, US

3 days ago

Job type

Full-time

Job description

Legal Administrator (Remote : SF Bay Area or NYC Metro)

Distinguished Consumer Retail Brand

Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows. This is a dynamic role that will be working with an impressive and collaborative team and offers great opportunity for growth.

Candidates must have experience with commercial / retail lease contracts

Location : Remote, but candidates must be able to reliably commute into either their San Francisco office or Manhattan office as needed.

Travel : Up to approx. 10% domestically

Compensation : $70-90k base + discretionary bonus & highly competitive benefits package!

Responsibilities

Contract Administration

Support the full lifecycle of contract documentation, including new leases, amendments, renewals, estoppels, and related correspondence

Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up

Maintain well-organized, accurate records; ensure lease files are properly executed and stored

Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new locations, relocations, expansions, and closures

Commercial Agreement Support

Prepare, format, proofread, and route commercial agreements and contract-related documents

Manage approval workflows and signature processes using contract management systems

Maintain an up-to-date contract repository with accurate version control

Conduct preliminary reviews of incoming agreements for completeness and alignment with internal guidelines

Management of Legal Operations

Manage the Senior Manager's calendar for lease, contract, and compliance matters, including scheduling meetings and coordinating logistics

Prepare and distribute meeting agendas; capture discussion points, decisions, and action items; circulate summaries and follow-up lists

Assist with compliance activities, including tracking policy acknowledgments, training logs, regulatory filings, and audit support

Maintain and refine internal processes, templates, and procedures to improve efficiency

Generate periodic reports, dashboards, and metrics related to leases, contracts, and compliance

Serve as a key coordination point ensuring matters progress and deadlines are met

Cross-Functional Coordination

Liaise with internal teams regarding contract status, lease documentation, and compliance requirements

Coordinate communication, timelines, and meetings between Legal Services and departments including Retail, Real Estate, Construction, Operations, and Finance

Communicate with external parties such as landlords, vendors, consultants, and legal counsel to facilitate timely document exchanges

Qualifications

Education & Experience

Bachelor's degree preferred; equivalent experience considered

2–4 years of experience in legal administration, lease administration, or contract management, or similar roles

Experience with commercial or retail lease contracts is required

Experience with 1099 contractor support is a plus

Skills, Competencies, and Attributes for Success

Strong attention to detail, accuracy, and document management discipline

Excellent organizational and time-management skills; able to manage multiple priorities

Proficiency in Microsoft Office and experience with contract or document management systems

Comfortable in a fast-paced, evolving environment and committed to process improvement

Professional, confident, and able to build strong working relationships

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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Legal Administrator • Santa Rosa, CA, US

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