Department Coordinator IV

Job Posting

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : 210199 Deans Staff

Work Shift : UR URG 106 H

Compensation Range : $21.36 - $29.90

Responsibilities

The Department Coordinator IV provides administrative support within a department, in addition to serving as the principal assistant to Senior Director(s), Director(s), Associate Director(s), or other leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. This position deals with highly confidential information and must be able to work with limited supervision and exercise independent judgment.

Schedule : 8 AM-4 : 30 PM

General Purpose

The Academic Affairs Coordinator will assist the Academic Affairs Associate Director on planning, scheduling, and coordinating various committee tasks and responsibilities. The Academic Affairs Coordinator will monitor and track progress from initiation to completion relating to projects such as student petitions, academic action, curriculum decisions, academic policies, course evaluations. The Academic Coordinator will manage the course approval process, course evaluations and provide support to partner offices regarding data and technology. Collaborates with cross-functional teams as needed to gather project requirements and updates. Receives instruction, guidance and direction from more senior level roles.

Responsibilities

Project Management : Serves as core support to the Academic Affairs Associate Director on special projects related to curriculum and academic policy. Monitors and tracks end to end progress for student petitions, academic action, curriculum decisions, academic policies and course evaluations.

Project Communication & Information Management : Monitors incoming requests and prepares information for regularly occurring committee meetings including College Curriculum and Administrative Committees. Manages the workflow and communication of decisions. Collaborates with partner offices, academic departments, and senior leadership to maintain a strong connection and relationship across campus and disseminate need to know information effectively.

Course Evaluations and Approvals : Manages course evaluations in HelioCampus. Manages the course approval process for new and revised course requests. Serves as a liaison to the Office of the University Registrar and provides support and training to academic departments.

Data Support : Supports Office of Data and Institutional Research and IT in reviewing requests for data that are submitted by academic departments. Supports other data and system inquiries relating to academic affairs as needed.

Other duties as assigned

Qualifications

Bachelor's degree and 1 year of relevant experience required or equivalent combination of education and experience required. Experience in higher education, K-12, and / or project management required. Ability to collaborate and meet timelines required. Ability to present and communicate information clearly and effectively verbally, in writing and in graphic form required. Attention to detail required. Expertise using Excel and Microsoft Suite required.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion / creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Classes). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law.