Office Coordinator

Responsibilities :

• Manage day-to-day office operations, including answering phones, receiving visitors, handling mail, managing supplies, coordinating conference rooms, and overseeing vehicle registration and maintenance.
• Ensure timely resolution of housekeeping and building maintenance issues.
• Provide clerical assistance to all office staff and possibly other offices within the firm.
• Register employees for conferences and seminars and make necessary travel arrangements.
• Assist with accounting duties, including entering various logs and coding accounts payable and Visa invoices.
• Assist Project Managers in setting up projects from contract documents.
• Aid in the preparation of proposal letters, professional services agreements, and bidding documents.
• Coordinate meetings, maintain project filing systems, and prepare reports as required.

Requirements :

• Bachelor’s degree and three years of administrative experience managing an office preferred.
• Experience working with an engineering firm is required.
• Experience with Deltek ERP software is required.
• Knowledge of basic accounting principles required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective verbal and written communication skills.
• Experience reading and interpreting contracts is a plus.
15 days ago