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Administrative Assistant 3

Administrative Assistant 3

Sunrise Systems, Inc.Atlanta, GA
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

Our client, a leading athletic footwear and apparel manufacturing company, is looking for an Administrative Assistant 3. This is for an initial duration of 12 months and is located at Atlanta, GA.

Job Title : Administrative Assistant 3

Reference ID : 25-10546

Location : Atlanta, GA.

Duration : 12 months

Job Type : Contract (Candidates must be able to work on W2 without VISA sponsorship)

Senior Administrative Assistant :

  • As our Senior Administrative Assistant, you will report to the Sr. Director of Core Infrastructure Engineering, alaong with supporting the Senior Director of Cloud Infrastructure Engineering.

Must Have :

  • 5+ yoe as a Sr. Administrative Assistant and supporting at least 2 Sr. Leaders
  • Booking international travel
  • Managing budget and expense reports
  • Calendar and org scheduling, general calendar management

    • Nice to Have :

  • Has experience with some event coordination - helping organize different initiatives with local charities, local universities, and sports teams.
  • The admin has experience reaching out to non-profit organizations and coordinating times and locations for the team to volunteer.
  • For example, the department works closely with Atlanta Missions. They will go and spend time at the center for volunteer hours.

    • Who You'll Work With :

  • Client Inc. is in perpetual motion. Administrative employees help Client teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their leaders and their teams. Client's community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Client's culture modeling Client's core values to leaders, teammates, and guests.

    • Who We Are Looking For :

  • We're looking for a Senior Administrative Assistant who has proven ability to work in a fast-paced, results-oriented environment. You have high learning ability, strong organization skills and high attention to detail.  Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders, and take initiative to follow-through on requests through completion.  You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.

    • What You Bring :

  • High school diploma or equivalent required
  • Minimum of 3 years of administrative work experience required
  • Ability to work and communicate effectively with a variety of personalities including senior level executives
  • Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
  • Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
  • Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
  • Previous experience working with and tracking budgets is strongly preferred
  • Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
  • Previous Client work experience is a plus
  • Ability to occasionally work outside of core business hours

    • What You'll Work On :

  • You'll perform a wide range of administrative duties for a diverse team of people and / or leaders with a variety of management styles.  These duties will include but not limited to the following :
  • Complex Calendar Management : Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
  • Booking Travel Arrangements : Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
  • Planning Meetings and Events : Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
  • Preparing Expense Reports, tracking budgets and purchase orders : Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
  • Document Preparation & Organization : Producing, editing and reformatting documents and email correspondence.  This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations

    • Project Coordinator – Atlanta Technology Center

  • Drive Operational Rhythm & Visitor Readiness
  • Coordinate logistics and communications for high-profile visits, off-sites, and activations—including executive engagements, community partnerships, and cross-functional events like JDI Day and the SCI Awards Reception. Ensure seamless execution by managing pre-visit planning, onsite readiness, and post-event documentation
  • Amplify ATC Culture, Communications & Community Impact
  • Support the development and execution of internal engagement campaigns, monthly calendars, and hybrid / remote teammate experiences. Partner with the Experience Manager and Hype Team to elevate Clientculture, inclusion, and community outreach—such as CodeHouse, We Create Tech, and Atlanta Mission collaborations
  • Enable Strategic Growth & Operational Excellence
  • Assist in building scalable processes for onboarding, space utilization, budget tracking, and headcount alignment. Collaborate with business office leads to maintain dashboards, update the ATC playbook, and support initiatives like the "Open the ATC” campaign and remote onboarding strategy
  • Team & Culture Building : You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Client through a variety of ways – staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.

    • Interested and Qualified candidates, please send your most recently updated word document resume to sangeeth.k@sunrisesys.com or Jaffer.s@sunrisesys.com .

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