Administrative Assistant

Required Skills & Experience

Must Haves : Minimum of 2 years demonstrated successful work experience as an Administrative Assistant or relevant working experience with invoice processing Knowledge and proficiency with Microsoft products including Outlook, Microsoft Office, Microsoft Teams Strong planning and organizational skills with the ability to prioritize and problem solve plus change direction in response to ambiguous work situations Highly motivated and flexible individual with ability to work under pressure and sometimes short deadlines Effective verbal and written communication skills High level of integrity, confidentiality, and discretion Ability to build effective working relationships inside and outside the workgroup considering working styles and perspectives of diverse individuals and group

Nice to Have Skills & Experience :

SAP experience

Ariba experience

Job Description

Key Responsibilities : Main point of contact for the Facilities department Provide strong customer service support Manage inboxes (customer response for facility issues) Process invoices (Ariba and SAP) Issue calendar invites, coordinate conference rooms (set up and tear down), monitor attendance, order catering (if required), record notes and actions discussed at meetings (as required) and follow-up on actions Submit maintenance requests through service tickets and communicate the ask Submit Purchase Orders on behalf of PO Owner Handle contract change requests : extensions, funds, change order SOW responsibilities Handle hardware orders and asset tracking of devices for the department Handle parking validations Manage facility accounts (corporate credit cards and check requests for other utilities) Order management Address questions from staff