Facilities Coordinator (On Site)

Facilities Coordinator

As a CBRE Facilities Coordinator, you will serve as the primary liaison between the client, facility managers, and vendors to ensure smooth operations across multiple commercial office and testing facility sites. This role focuses on managing soft services and administrative tasks, requiring strong organizational skills, attention to detail, and excellent communication abilities. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do :

• Act as the main point of contact for the client and six Facility Managers across multiple sites.
• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Manage the full cycle of work orders, including creation, tracking, and closure.
• Utilize procurement platforms such as Ariba and COUPA for purchasing and invoicing.
• Collect information reports to find out performance and progress status.
• Coordinate and communicate with vendors to ensure timely service delivery.
• Order supplies and maintain vendor relationships.
• Participate in monthly meetings to review open purchase orders.
• Provide administrative support, including answering emails and calls promptly.
• Collaborate with team members to streamline processes and ensure operational efficiency.
• Deliver excellent customer service in all client-facing interactions.
• Oversee soft services, including janitorial, landscaping, window repairs, elevators, painting, and waste disposal.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Process purchase orders, manage billing inquiries, and confirm invoices.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need :

Why CBRE?

Equal Employment Opportunity : CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations : CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women / Minorities / Persons with Disabilities / US Veterans).