Business Operations Coordinator -Marketing

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JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people

and empowering them to

thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Business Operations Coordinator -Marketing

Location :

Dallas, TX (On-site, 5 days per week)

Department : Marketing

Reports to :

Senior Marketing Leadership

About JLL

JLL (NYSE : JLL) is a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Position Overview

The Business Operations Coordinator will serve as a strategic business partner to the Marketing leadership team, providing comprehensive operational support while driving key initiatives forward. This role combines traditional executive support with proactive business operations management, ensuring seamless execution of marketing strategies and day-to-day operations. The ideal candidate will be a highly organized, detail-oriented professional who thrives in a fast-paced environment and can anticipate needs while managing multiple priorities.

Key Responsibilities

Executive & Administrative Support

Provide comprehensive administrative support to Marketing leadership team members

Manage complex calendars, scheduling meetings across multiple time zones with internal and external stakeholders

Coordinate domestic and international travel arrangements, including detailed itineraries, hotel bookings, ground transportation, and restaurant reservations

Process and reconcile expense reports for leadership team, ensuring compliance with JLL policies and timely submission

Handle confidential information with discretion and maintain the highest level of professionalism

Manage office logistics, supplies, and vendor relationships for the Marketing department

Process purchase orders and budget tracking documentation

Travel Planning & Expense Management

Plan comprehensive travel itineraries for complex multi-city trips, client visits, and industry conferences

Research and book cost-effective travel options while considering preferences and business requirements

Coordinate travel logistics including visa requirements, travel insurance, and international documentation

Monitor travel disruptions and proactively arrange alternative accommodations or transportation as needed

Maintain detailed records of travel expenses and ensure proper coding for budget tracking

Process expense reports with supporting documentation and follow up on any discrepancies or approvals needed

Meeting Management & Follow-up

Coordinate and schedule team meetings, client presentations, and strategic planning sessions

Prepare comprehensive meeting agendas and distribute pre-read materials in advance

Actively participate in meetings to capture detailed action items and key decisions

Develop and maintain action item tracking systems to ensure follow-through on commitments

Conduct proactive follow-ups with stakeholders to ensure deliverable completion and deadline adherence

Prepare meeting minutes and distribute summary reports to relevant parties

Presentation Development & Content Creation

Create compelling PowerPoint presentations for internal meetings, client pitches, and industry events

Collaborate with marketing team members to develop visually appealing and data-driven presentation materials

Research and compile market data, competitive intelligence, and industry trends for presentation content

Maintain brand consistency across all presentation materials and marketing collateral

Update and maintain presentation template library and marketing resource databases

Pre-Read Collection & Distribution

Coordinate collection of presentation materials, reports, and briefing documents from multiple stakeholders

Organize and compile pre-read packages for leadership meetings and client engagements

Establish standardized processes for pre-read submission deadlines and formatting requirements

Maintain digital filing systems for easy retrieval and reference of historical materials

Quality control review of all materials prior to distribution

Strategic Operations Support

Support marketing campaign planning and execution timelines

Assist with event coordination and logistics for marketing initiatives

Maintain client and prospect databases with accurate contact information and engagement history

Coordinate with cross-functional teams including Legal, Finance, and Business Development

Support budget management processes and vendor coordination

Required Qualifications

Bachelor's degree preferred or equivalent professional experience

3-5 years of executive administrative support experience, preferably in professional services or commercial real estate

Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Outlook

Experience with expense management systems and travel booking platforms

Experience with CRM systems and project management tools

Exceptional written and verbal communication skills

Strong organizational skills with ability to manage multiple competing priorities

Proven ability to work independently and take initiative in a fast-paced environment

Professional demeanor with ability to interact with C-level executives and external clients

Preferred Qualifications

Commercial real estate industry experience

Experience supporting marketing or business development functions

Knowledge of presentation design principles and data visualization

Familiarity with marketing automation platforms and digital marketing tools

Project management certification or experience

Experience with corporate travel management and international travel requirements

Location :

On-site -Dallas, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.

We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and / or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

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Accepting applications on an ongoing basis until candidate identified.

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