Services Coordinator

Services Coordinator

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What This Job Involves

As a Services Coordinator at JLL, you'll serve as the vital link between our clients and service delivery teams, ensuring seamless coordination of facility management operations. You'll be responsible for managing on-site vendors, documentation and maintaining clear communication channels that keep our properties running smoothly for the lab instrumentation, maintenance and repair team. This role puts you at the heart of our collaborative culture, where you'll work closely with vendors, technicians, and client teams to deliver exceptional service experiences.

What Is The Day To Day?

Escort external vendor providers in a safe and compliant manner to assigned labs.

Partner closely with the stakeholders (vendor, end users, planning & scheduling, instrumentation) to ensure vendor visits are executed as planned.

Collaborate with equipment owners, planning & scheduling and metrology to ensure timely pick up, shipment and receipt of instruments.

Ensure timely receipt and review of the necessary documents from vendor (maintenance service reports and quote).

Communicate with vendor, procurement and finance to address any financial issues.

Collaborate with instrumentation as needed to review the vendor service documents and close the respective work orders.

Able to document all activities clearly and concisely in a computer maintenance management system (e.g. SAP).

Utilize computer maintenance management system to manage work order queue.

Identify gaps for improvement.

Required Qualifications :

• Motivated to learn!
• Proficient in Microsoft Office Suite and facility management software systems
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills with professional phone manner
• Detail-oriented approach with strong problem-solving capabilities
• Ability to work independently while maintaining collaborative relationships with diverse teams

Preferred Qualifications :

Location :

On-site South San Francisco, CA

Estimated Total Compensation For This Position :

56,160.00 66,560.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

On-site South San Francisco, CA

Job Tags : Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized Benefits That Support Personal Well-Being And Growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.