Contract AP Specialist - Part-time

About the Role :

We are seeking a detail-oriented Accounts Payable Specialist for a 6-month part-time contract to support our finance team during a period of increased workload. This role is ideal for someone who is highly organized, dependable, and experienced in full-cycle AP within a fast-paced environment.

Key Responsibilities :

Process a high volume of vendor invoices accurately and in a timely manner

Review invoices for proper coding, approvals, and compliance with company policies

Reconcile vendor statements and resolve discrepancies

Prepare weekly payment runs (ACH, checks, wires)

Maintain AP files and documentation for auditing purposes

Assist with month-end close, including accruals and AP aging review

Communicate with vendors regarding invoices, payments, and account questions

Support the finance team with additional AP and administrative tasks as needed

Qualifications :

2+ years of accounts payable experience required

Strong understanding of general accounting principles and AP processes

Proficiency in accounting software (e.g., NetSuite, SAP, Oracle, QuickBooks, or similar)

Intermediate Excel skills (VLOOKUP, pivot tables preferred)

Excellent attention to detail and accuracy

Strong communication and organizational skills

Ability to work independently and manage time efficiently

Why This Role?

Flexible part-time schedule

Opportunity to support a growing team

Great experience for someone who enjoys hands-on AP work and process improvement

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.