Executive Assistant - Construction

Executive Assistant - Construction

Morguard is a fully integrated real estate company. We strategically invest in high-quality, well-located, multifamily assets across North America and our onsite teams are critical to our Communities' success.

Job Description

Purpose

The Executive Assistant - Construction provides critical administrative and organizational support to the Director of Development and Construction and the broader construction and development team. This role ensures the efficient operation of construction project documentation, vendor coordination, scheduling, reporting, and compliance tracking. The position serves as a central point of contact for internal teams, external contractors, and consultants across multiple development projects in various states.

Qualifications

Duties and Responsibilities

• Support the Director of Development and Construction with daily administrative tasks, including calendar management, meeting coordination, and correspondence.
• Prepare, track, and organize project documentation, including contracts, purchase orders, change orders, RFIs, submittals, permits, and inspection reports.
• Maintain and update project tracking systems, construction schedules, and budget reports in coordination with project managers.
• Communicate regularly with contractors, architects, consultants, and vendors to support project timelines and deliverables.
• Assist with bid solicitation, tracking proposals, and coordinating pre-construction and construction meeting logistics.
• Ensure compliance with company policies and local / state / federal regulations through proper documentation and reporting.
• Process invoices and payment applications; work closely with accounting to ensure accurate billing and timely payments.
• Manage digital and physical filing systems for active and archived construction projects.
• Prepare reports, presentations, and updates for internal leadership meetings.
• Provide administrative support for travel arrangements, expense reports, and special events related to construction projects.
• Assist in onboarding new vendors and managing vendor compliance documentation (e.g., COIs, W-9s, licenses).

Qualifications

Additional Information

Why you should join Morguard

At Morguard, our employees are our greatest investment. We make people our priority and strive to create a culture of respect, health and safety, and equal opportunity to support employees to meet their goals.

When you join Morguard, you join a strong and committed team and will have access to :

All job offers are subject to a pre-employment drug test and criminal / credit background check.

Morguard is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Morguard participates in the E-Verify program to confirm eligibility to work in the United States.