Auxiliary Programs Coordinator

Job Description

Job Description

AUXILIARY PROGRAMS COORDINATOR

Pace Academy is an independent college preparatory school in Atlanta with an enrollment of 1,150 students in Pre-First through 12th grade. The school strives to provide an environment that cultivates a spirit of service, respect for diversity, global citizenship and character. Our commitment to a diverse, equitable and inclusive culture is reflected in a community in which differences are embraced, and students, parents and caregivers, faculty and staff have a sense of belonging

This full-time, year-round role supports all aspects of Pace’s Auxiliary Programs, with a primary focus on the daily operations of the Campus Store. The coordinator also assists with academic-year after-school programs and summer programs, working closely with both the Auxiliary Programs team and the Business Office. We are seeking a candidate who is energetic, creative, organized, detail-oriented and a self-motivated team player.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Campus Store Operations

Manage all daily operations of the Campus Store, including assisting customers, processing sales, and maintaining a welcoming and organized environment

Assist with overseeing inventory management of Pace gear and spirit items : ordering, receiving, stocking, and reconciling merchandise for the store and satellite sales at school events

After-School and Summer Programs Support

Assist and support the planning and logistics of student after-school and summer programs

Assist with summer programs operations and logistics, including carpool, managing lunch attendance and checking in with program vendors to support where needed

General Auxiliary Programs Support

Support marketing efforts for the Campus Store and after-school and summer programs, including social media and internal promotions within school communication guidelines

Assist with Auxiliary Programs communications, including group email management, with primary responsibility for the Campus Store group email

Collaborate with the Director of Auxiliary Programs on special projects and strategic initiatives

MINIMUM QUALIFICATIONS :

Proven ability to manage multiple tasks with attention to detail and organization

Strong interpersonal and communication skills across diverse groups (students, families, faculty and vendors)

Ability to work independently and proactively while contributing to a collaborative team

Proficient with Google Suite products, including Gmail, Google Sheets and Google Docs, and / or with Microsoft Word and Excel

Ability to learn school-specific databases for program registration and Campus Store sales

Experience with point-of-sale systems preferred

Availability to work occasional evenings or weekends for school events

Ability to lift and carry boxes (e.g., merchandise or event supplies)

WORKING CONDITIONS :

Moderate noise (i.e., business office with computers, phone, printers, light traffic)

Ability to work in a confined area

Ability to sit at a computer terminal for an extended period

While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone and keyboard

Specific vision abilities required by this job include close vision requirements due to computer work

Work conditions include working outdoors in cold / hot temperatures

Light to moderate lifting up to 30 pounds may be required

Department : Auxiliary

Reports To : Director of Auxiliary Programs

FLSA Status : Non-Exempt, 12-Month Position

Pace offers a complete benefits package, including medical, dental and vision insurances, a 403(b) plan with a generous match, paid term life and disability insurances, supplemental insurance plans, and Flexible Spending Accounts.

Learn more about our Action Plan for Racial Equity at : https : / / www.paceacademy.org / about / diversity -inclusion / action-plan-for-racial-equity

How to Apply :

Attach the following in a Word or PDF format; Resume, Cover Letter, and List of three references.

Equal Employment Opportunity Employer