Office Manager

OVERVIEW

Soko Glam is on the lookout for a dynamic part-time Office Manager who is eager to make a significant impact on our business.

This role is not only about managing day-to-day operations but also about taking charge of broader initiatives to enhance our workplace efficiency.

The ideal candidate will be adept in handling a variety of administrative tasks, from scheduling and supply management to supporting our team members and ensuring a welcoming and positive environment for our team.

Proficiency in various office software and a knack for administrative duties are key to thriving in this role. The goal is to maintain an orderly and efficient office flow and to drive the continuous improvement of our company's procedures and daily operations.

DETAILS

• Position : Office Manager, People Operations
• Location : Dumbo, Brooklyn (In Office)
• Reporting to : Director, People Operations
• Type : Part-time, Hourly (20-30 hours per week)
• Schedule : A sample schedule is Monday to Thursday, 9 AM - 4 PM or 5 PM (with a 1-hour lunch break from 12 PM - 1 PM). The schedule is subject to change based on the needs of the business and teams and will flex up or down depending on the week.

Schedules will be provided in advance for planning purposes.

KEY RESPONSIBILITIES

• Office Maintenance : Oversee upkeep of the office space and equipment, ensuring a clean, functional, and welcoming environment.
• Communications Management : Handle internal and external communication including telephone, mail, and company communications to uphold a professional image.
• Supplies and Equipment : Manage office supplies, furniture, and equipment within budgetary constraints and in line with company policies.
• Operational Management : Take charge of day-to-day operations, including managing building & office access keys, setting up meetings, equipment inventory management, billing & purchase requests, receiving & distributing packages, and maintaining office protocols.
• Company Communications Portal : Update and manage the company communications portal, including business performance updates, company news, staff directory, and more.
• Vendor Management : Handle vendor research & communications including but not limited to utility & service providers and platform subscriptions.
• Calendar & Meeting Management : Oversee extensive calendar management for various team and company activities including but not limited to interview and onboarding scheduling, meetings, office maintenance appointments, etc.
• Technical Support : Troubleshoot and resolve technical issues related to office equipment and shared services.
• Engagement & Event Planning : Lead the planning and execution of in-house and off-site events that not only bring our team together but also deepen our connection to our shared values and culture.

This role is pivotal in crafting experiences that encourage collaboration and enhance our sense of community within the workplace.

Special Projects : Contribute to special projects as required, demonstrating flexibility and a collaborative attitude.

QUALIFICATIONS

• Bachelor’s degree
• At least two years of previous experience in office management
• The ability to identify process improvements and make sound recommendations
• Ability to manage multiple tasks and meet deadlines
• Possess excellent problem solving, organizational, interpersonal and motivational skills
• Ability to handle confidential and sensitive information with discretion
• Ability to identify and resolve issues independently with initiative
• Solid sense of accountability and sound personal judgment
• Strong team player and collaborator
• Excellent attention to detail

In accordance with the applicable law, the following represents a good faith estimate of the minimum and maximum compensation range for this position :

The estimated pay range for this role is $19-$25 / hour.

• There may be future opportunities for continued pay progression based on continued strong performance in the role.
• Learn more at the Soko Glam Career page.

Compensation for the role will be determined based on permissible, non discriminatory factors such as a candidate’s qualifications, skills, and experience.

We are an Equal Employment Opportunity ( EEO ) Employer. It has been and will continue to be a fundamental policy of Soko Glam not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and / or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignment, benefits, layoff, and termination.