Senior Executive Administrative Assistant

Job Description

Job Description

Description :

For over twenty years, Cinterra has provided specialized electrical utility and solar construction services to support some of the nation's leading contractors, private industry and public utilities. Our commitment to quality and customer satisfaction is only rivaled by one of the highest safety ratings in the industry. The services we provide help to bring electric power and renewable energy sources to millions. Come join our team today!

Position Summary :

Executive Administrative Assistant provides high-level administrative, technical, and managerial support to C-suite executives and senior leaders, helping them to manage their schedules, handle correspondence, prepare documents, coordinate travel, and oversee complex projects. Key skills include advanced organization, communication, problem-solving, discretion, and proficiency with office software, with responsibilities often extending to acting as a liaison for the executive and managing confidential information.

Essential Duties & Responsibilities :

• Welcomes and directs visitors and clients.
• Manages complex calendars, scheduling meetings, and coordinating appointments for executives.
• Handles phone calls, managing emails, and acting as a gatekeeper and liaison between executives and other staff or clients.
• Creates and prepares various documents, including memos, reports, presentations, and financial statements.
• Time keeping assistance.
• Makes travel plans and itineraries for executives, which may include coordinating bookings and logistics.
• Staffing assistance
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Maintains office supplies and coordinates maintenance of office equipment.
• Must be able to work autonomously.
• Handles highly confidential information with discretion and professionalism.
• Performs other related duties as assigned.
• Excellent written and verbal communication for correspondence and stakeholder interaction.
• Critical thinking and problem-solving abilities to handle unexpected situations and make managerial decisions.
• The capacity to maintain the privacy of sensitive information.

Requirements :

Physical Requirements for Office Roles :

Cinterra provides equal employment opportunities without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.