Administrative Assistant

Job Description

Job Description

We are looking for an organized and proactive Administrative Assistant to join our team on a contract basis in Madison, Wisconsin. In this role, you will play a key part in ensuring the seamless operation of our property management and maintenance departments by performing a variety of essential administrative and clerical tasks. If you thrive in a fast-paced environment and take pride in delivering high-quality support, we encourage you to apply.

Responsibilities :

• Provide comprehensive administrative support to facilitate the smooth functioning of office operations.
• Maintain and organize both digital and physical filing systems for easy access and retrieval.
• Greet visitors, handle incoming packages, and ensure a welcoming office environment.
• Draft, edit, and finalize detailed correspondence, reports, and other documentation.
• Input, update, and manage data in spreadsheets and databases with accuracy.
• Coordinate meeting logistics, including scheduling, room setup, and catering arrangements.
• Utilize word processing and presentation software to create, edit, and enhance documents.
• Oversee the operation and maintenance of office equipment such as printers, copiers, and fax machines.
• Conduct research and compile information to support reports or presentations.
• Handle sensitive information with confidentiality and ensure compliance with privacy regulations.
• Strong verbal and written communication skills to interact effectively with colleagues and clients.
• Exceptional organizational skills with a high level of attention to detail.
• Ability to prioritize tasks and adapt to changing demands with ease.
• Demonstrated customer-focused attitude and commitment to providing excellent service.
• Proven problem-solving abilities to address challenges proactively.
• Proficiency in Microsoft Office programs, including Word, Excel, and PowerPoint.
• Capacity to remain calm and focused in high-pressure situations.
• Commitment to fostering diversity, equity, and inclusion within the workplace.

If interested, give us a call at 920-666-6382!