Payroll Benefits Specialist

Payroll & Benefits Specialist

Direct hire

Start ASAP

Process- video interview + onsite + video

Industry- Medical device, privately held, about 700ee globally with 285ee in US and Canada, 4 in HR

Hours- Full-time

Location- Marlborough, MA (right off 495)

WFH situation- Hybrid (2-3 days onsite - 3 days to start - once fully trained it can be 2 days - they like people to be flexible to come in when necessary)

Background check- yes (no drug screen)

Why open : Turnover. Ideal candidate has a mix of payroll processing and Benefits and / or HRIS experience.

Must haves :

• Associate or Bachelor degree
• 3+ years of payroll processing experience
• Intermediate Excel (for reporting)

Preferred :

Job Description :

The Payroll & Benefits Specialist is responsible for ensuring accurate and timely processing of payroll and administration of employee benefits. This role serves as a key point of contact for employees regarding payroll and benefits inquiries and works closely with HR, Finance, and external vendors to maintain compliance and support the wider HR team and business. The role also leverages the global HRIS system to support payroll processes, reporting, and continuous improvement initiatives.

RESPONSIBILITIES

Accurate calculation and processing of payrolls ensuring all amendments are processed including bi-weekly payroll for US and Canada, monthly and quarterly commission processing and off-cycle payrolls as necessary

Collaborate with Finance to reconcile payroll accounts and prepare reports

Develop and deliver HR dashboards, reports, and analytics in collaboration with the broader HR team.

Prepare and submit required reports to government agencies in a timely and accurate manner

Ensure data integrity across HR systems and provide audit support as needed.

Maintain HRIS data for new hires, employee changes, and terminations.

Administer benefits-related tasks including Open Enrollment support, data entry in carrier portals and HRIS / payroll systems, and responding to employee benefit inquiries.

Contribute to global HRIS process improvements by identifying enhancement opportunities, creating process documentation, and supporting change initiatives.

QUALIFICATIONS

Bachelor's Degree in Business Administration, HR or Finance related field is preferred

3+ years of experience in payroll and benefits administration

Strong knowledge of payroll laws, benefit regulations and compliance requirements

Excellent problem solving, attention to detail and thoroughness

An ability to work within tight deadlines and manage time effectively.

Prior experience using HRIS systems, SuccessFactors or ADP Workforce Now a bonus

Proficiency in Microsoft Office Suite, with strong Excel skills required