Account Clerk I

Salary : $19.60 - $27.58 Hourly

Location : La Habra, CA

Job Type : Full-time

Job Number : 00455

Department : Finance Department

Division : Accounting

Opening Date : 11 / 06 / 2025

Closing Date : 11 / 27 / 2025 6 : 00 PM Pacific

Description

ABOUT THE CITY : The City of La Habra is located at Orange County's north-western most corner; La Habra today is 7.3 square miles, with a population of 62,850. A quiet bedroom community, it is conveniently located within an hour's drive of many beaches, mountains, and desert recreation areas. The City is known for the Tamale Festival, Corn Festival, Citrus Fair, and the gem of La Habra, the Children's Museum and Depot Theatre. For more information about the City, visit our website at : www.lahabraca.gov.

ABOUT THE POSITION : Under general supervision, performs a variety of clerical, fiscal and customer service duties in the preparation, maintenance, and processing of accounting records and financial transactions, and depending on assignment, may include accounts payable, purchasing, accounts receivable, payroll, customer service, cash handling, utility billing, business licensing, fire med and revenue; maintains manual and computerized accounting and financial records; prepares and assists with utility billing applications, business license applications and fire med applications; and performs related duties as required.

This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

DISTINGUISHING CHARACTERISTICS : Account Clerk I - This is the entry-level class in the Account Clerk series. This class is distinguished from the Account Clerk II by the performance of the more routine tasks and duties assigned to positions within the series. The position is the point of contact for the public in accepting payments for City services, answering questions and provides reporting support including reviewing invoices and performing data entry functions.

Examples of Duties

ESSENTIAL FUNCTIONS : The following duties are typical for this classification. Incumbents may not perform all of the listed duties and / or may be required to perform additional or different duties from those set forth below depending on placement of division in the department and to address business needs and changing business practices.

• Perform a variety of accounting and customer service duties related to financial record keeping and generating, collecting, processing and recording City revenue.
• Perform a variety of general clerical duties including typing, scanning, maintaining files and records and performing data entry and retrieval of financial information using a computer terminal.
• Review and verify invoices; enter invoice amounts into computer system; type, log, copy, file and disperse payments.
• Assist with budget preparation.
• Maintain and order office supplies; and maintain office equipment and service.
• Prepare monthly, quarterly, and yearly reports as necessary.
• Maintain and balance petty cash fund.
• Provide support in all phases of department operations.
• Receive, screen, and direct calls; provide information related to area of assignment as necessary.
• Assist with yearly records destruction for assigned area as necessary.
• Perform special projects, studies and collect and compile statistical and financial data for special

reports, as directed.

Typical Qualifications

QUALIFYING KNOWLEDGE, SKILLS, AND ABILITIES :

KNOWLEDGE OF :

applications.

SKILL AND ABILITY TO :

Supplemental Information

EDUCATION / TRAINING / EXPERIENCE :

EDUCATION : High school degree or equivalent. College level coursework in business administration, accounting bookkeeping, or related filed is preferred.

EXPERIENCE : One year of accounting clerical experience is desirable.

PHYSICAL AND MENTAL DEMANDS : The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS : Whileperformingthedutiesofthisjob,theemployeeisregularlyrequiredtousehandsto finger, handle, feel or operate objects, tools, or controls and reach with hands and arms above and below shoulder level. The employee uses finger dexterity in order to operate computer hardware for extended periods of time. The employee is required to constantly sit and occasionally walk and stand to access counters, work areas and files; stoop, kneel, or crouch to access or place records or files; lift and carry records and documents, typically weighing less than 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

MENTAL DEMANDS : While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with staff, management, developers, contractors, consultants, and the general public.

WORK ENVIRONMENT : Standard office environment with continual exposure to computer screens. Essential and secondary functions require maintaining physical condition for light lifting carrying; sitting for prolonged periods of time.

APPLICATION PROCEDURE

To be considered for this opportunity, please submit a City application online through the Human Resources Department webpage at Applications will be screened and those applicants deemed best qualified will be invited for an oral interview. Candidates must successfully pass the oral interview in order to be placed on the eligibility list. The final candidate must successfully complete a medical exam, drug screening, employment history verification, DMV check and will also be fingerprinted.

If any accommodation is needed during the interview, please notify the Human Resources Department at least five days in advance of your scheduled appointment so that we may be able to provide a reasonable accommodation.

This bulletin is not a contract, neither expressed nor implied.

Any provision herein may be modified or revoked.

MEDICAL INSURANCE :

Several CalPERS health plans are available. The City pays a flat rate portion of the premium according to the bargaining unit agreement.

DENTAL INSURANCE :

Two (2) plans are available. The City pays a flat rate portion of the premium. The Employee may pay a portion of the insurance premium according to the bargaining unit agreement and this benefit is voluntary.

VISION INSURANCE :

The City pays a flat rate portion of the premium. The Employee may pay a portion of the insurance premium according to the bargaining unit agreement and this benefit is voluntary.

LIFE INSURANCE :

The City requires all employees to carry a minimum amount of life insurance according to the bargaining unit agreement.

RETIREMENT :

CalPERS 2% @ 60 with a 8% employee contribution (classic); new members 2% @ 62 with a 50% of the normal cost plus 1% cost sharing (PEPRA). The City of La Habra does not participate in Social Security.

DEFERRED COMPENSATION :

The City offers MissionSquare Retirement as its deferred compensation administrator. This is a voluntary benefit with no City contribution.

VACATION :

Earned at the rate of ten (10) working days per year for the first four (4) years of service. Additional vacation may be earned by employees after five (5) years of service.

SICK LEAVE :

Accumulated on the basis of eight (8) hours per month.

HOLIDAYS :

An average of eleven (11) holidays per year, based on the bargaining group of the position.

EMPLOYEE GYM :

The City offers an in-house gym at City hall to support employees health and wellness.

01

Have you completed any college-level coursework in business administration, accounting, or bookkeeping?

02

If you answered "yes" to the above question, please list course(s) or area of study :

03

How many years of experience do you have performing accounting or financial recordkeeping duties (such as processing invoices, reconciling accounts, or maintaining ledgers)?

04

Do you have experience providing customer service to the public or other departments (in person, by phone, or email) in an office environment?

05

This position requires handling confidential financial information. Have you been responsible for maintaining or safeguarding confidential records in a previous role? Please explain and give examples.

06

Please indicate your comfort level of use of Microsoft Word :

07

Please indicate your comfort level of use of Microsoft Excel :

08

Please Indicate you comfort level and knowledge of Quickbooks :

09

Please Indicate you comfort level and knowledge of Tyler Munis. If you have used it previously please give some examples of "how".

Required Question