Talent.com
Administrative Assistant
Administrative AssistantPacific Office Automation • Beaverton, OR, US
Administrative Assistant

Administrative Assistant

Pacific Office Automation • Beaverton, OR, US
30+ days ago
Job type
  • Full-time
  • Temporary
Job description

Administrative Assistant

Location: Beaverton, OR

Compensation: $20/hr

Schedule: Full-Time | Onsite | 8:30 AM5:30 PM or 9:00 AM6:00 PM

Overtime: Required during closing week (last week of each month)

About Pacific Office Automation

Pacific Office Automation (POA) is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, POA has grown to over 30 branches across eleven western states, including Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, and Texas.

With more than 40 years of success in office technology sales and service, POA partners with industry-leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more. We are a growth-focused organization committed to long-term employment, professional development, and creating a collaborative environment where every employee's voice is valued.

Position Overview

Our fast-paced sales office in Beaverton, OR is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role is ideal for someone who thrives in a high-volume environment, enjoys balancing multiple priorities, and takes pride in accuracy and organization.

The Administrative Assistant plays a critical role in supporting sales representatives and management while delivering excellent internal customer service. This position requires flexibility to work overtime during closing week (the last week of each month) to support business-critical deadlines.

Key Responsibilities

  • Perform highly detailed data entry across multiple internal databases
  • Provide frequent internal customer service support to sales representatives and management
  • Maintain and update Excel spreadsheets for cost analysis and reporting
  • Assist sales representatives and sales management with administrative and operational tasks
  • File, copy, scan, and organize documents
  • Schedule equipment and software deliveries, moves, and pickups
  • Escalate service-related issues on behalf of customers
  • Audit, create, and process invoices accurately and timely
  • Support month-end closing activities, including required overtime during closing week

Qualifications

  • Minimum 2 years of office experience, preferably in an administrative or customer service role
  • Proficiency in Microsoft Excel, including copy/paste, find, filter, custom sorting, and working across multiple sheets
  • Proficiency in Microsoft Word
  • Typing speed of 5060 words per minute
  • Strong ability to follow directions, take detailed notes, and manage deadlines
  • Ability to work independently while also collaborating as part of a team
  • Strong organizational skills and attention to detail

Preferred (Not Required) Skills

  • Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexing values

Schedule & Overtime Expectations

  • Standard schedule of 8:30 AM5:30 PM or 9:00 AM6:00 PM
  • Required overtime during closing week (last week of each month) to support business operations

What We Offer

  • Clear advancement and growth opportunities, including leadership paths
  • Supportive, team-oriented work environment
  • Medical, Dental, Vision, and Life Insurance
  • 401(k) with company match
  • PTO, Vacation, and Sick Leave
  • Flexible Spending Account (FSA)
  • Paid training
Create a job alert for this search

Administrative Assistant • Beaverton, OR, US

Similar jobs

Executive Administrative Assistant

Come NearPortland, OR, United States
Full-time

Come Near is a group of people moved to raise the public conversation about Jesus.They create, curate, and connect people to authentic Jesus stories and experiences.Most widely recognized is the gr...Show more

 • Promoted

Human Resources Administrative Assistant

Mulberry Talent PartnersTigard, OR, United States
Full-time

Mulberry is partnering with a local mission-based service organization to hire an HR Administrative Assistant to support their team during a season of project work.This is a wonderful opportunity t...Show more

 • Promoted

Administrative Specialist III - Physical Therapy Ortho

PeaceHealthVancouver, WA, US
Full-time +1

PeaceHealth Physical Therapy Ortho Clinic in Vancouver, WA is seeking an Administrative Specialist III - Physical Therapy Ortho for a part time.The salary range for this job opening at PeaceHealth ...Show more

Travel Certified Occupational Therapist Assistant (COTA) - $1,336 to $1,544 per week in Molalla, OR

AlliedTravelCareersMolalla, OR, US
Full-time

Certified Occupational Therapist Assistant.AlliedTravelCareers is working with National Staffing Solutions to find a qualified Certified Occupational Therapist Assistant (COTA) in Molalla, Oregon, ...Show more

 • Promoted

Remote Finance Associate - AI Trainer ($50-$60 per hour)

Data AnnotationMolalla, Oregon
Remote
Full-time +1

DataAnnotation is committed to creating high-quality AI.Join our team to help train the next generation of AI while enjoying the flexibility of remote work and the freedom to set your own schedule....Show more

 • Promoted

Survey Taker: Earn up to $25 per survey (Remote)

Earn HausSilverton, OR, US
Remote
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se...Show more

 • Promoted

Administrative Assistant - Part Time Panelists Needed - Remote

ApexFocusGroupBeaverton, Oregon, US
Remote
Full-time +1

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience ...Show more

 • Promoted

Physician Assistant (PA) - Family Practice - $125,000 to $130,000 per year in Marion County, OR

LocumJobsOnlineMarion County, OR, US
Full-time +1

Physician Assistant | Family Practice.LocumJobsOnline is working with Opportunity Healthcare to find a qualified Family Practice PA in Marion County, Oregon, 97381!.Family Practice Physician Assist...Show more

 • Promoted

Advanced Medical Support Assistant

Department of Veterans AffairsVancouver, WA, United States
Full-time +1

Portland VA Medical center is looking to fill Advanced Medical Support Assistant positions at the main Portland campus and Vancouver, WA campus.The list generated from this announcement can be used...Show more

 • Promoted

Human Resources Administrative Assistant

EC ElectricPortland, OR, US
Full-time
Quick Apply

The Human Resources Assistant performs work of moderate difficulty in human resources and benefits administration.In addition, provides administrative support to the Human Resources team on all per...Show more

Bilingual Office Assistant - Oregon

Barcelona CounselingBeaverton, Oregon, United States
Full-time
Quick Apply

Office Assistant Bilingual in Spanish.We are a small group practice providing mental health counseling.We serve the Hispanic, Latinx community.This position is for a BILINGUAL Office Assistant (Eng...Show more

Administrative Assistant

Objectwin Technology Inc.Portland, Oregon, United States
Temporary
Quick Apply

Job Title: Administrative Assistant.Location: Portland, OR (Hybrid).Education REQUIRED: High school diploma or equivalent.Experience REQUIRED: 6 months of work experience in a medical office settin...Show more

Administrative Services Assistant (Onsite)

Motus Recruiting and StaffingVancouver, WA, United States
Full-time

Administrative Service Assistant Our client, a leading Pacific Northwest utility provider committed to public service and environmental stewardship, is seeking an Administrative Services Assistant ...Show more

 • Promoted

Administrative Assistant

Canby Fire DistrictCanby, OR, United States
Full-time

ADMINISTRATIVE ASSISTANT I Canby Fire District is accepting applications for the position of Administrative Assistant I.This role provides essential clerical and administrative support to managers ...Show more

 • Promoted

Administrative Assistant

CampusPointPortland, OR, United States
Full-time

We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership.This role is fully on-site and plays a cri...Show more

 • Promoted

Administrative Assistant

Sunrise SystemsBeaverton, Oregon, United States
Full-time
Quick Apply

Job Title : Administrative Assistant.Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences;...Show more

Office Manager

VanderHouwenPortland, OR, United States
Full-time

Our client is seeking an experienced and proactive Office Manager to assist their organization in overseeing day-to-day administrative operations, ensuring smooth office functionality, and providin...Show more

 • Promoted

Administrative Assistant

AIA Image MarketingClackamas, OR, United States
Full-time

Job SummaryWe are seeking a highly organized and professional Administrative Assistant to join our team.This role is vital in supporting daily office operations, managing correspondence, and ensuri...Show more