Executive Assistant (Palo Alto)Nortia Staffing - Human Resources, Accounting and Administrative Staffing • Palo Alto, CA, US

Executive Assistant (Palo Alto)

Nortia Staffing - Human Resources, Accounting and Administrative Staffing • Palo Alto, CA, US

9 hours ago

Job type

Part-time

Job description

A well-established venture capital firm in Palo Alto, CA is seeking a highly organized and experienced Senior Administrative Assistant to support four Vice Presidents.

This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment.

Job Title : Senior Administrative Assistant

Location : Palo Alto, CA (Onsite)
Pay : Up to $45 / hour
Type : Long-Term Temporary (Temp-to-Hire Potential)
Start Date : ASAP
Schedule : MondayFriday, 8 : 00 AM 5 : 00 PM (100% Onsite)

Key Responsibilities :

Manage complex calendars and scheduling for 4 VP-level executives

Prepare materials, documents, and logistics for meetings

Draft emails, meeting notes, slide decks, and internal documents

Handle email correspondence and document requests on behalf of executives

Ensure seamless administrative support and coordination across departments

Qualifications :

5+ years of executive or senior-level administrative support experience

Experience in investment firms, venture capital, or supporting investor relations at a startup (preferred but not required)

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Adobe and Salesforce experience a plus

Excellent verbal and written communication skills

Highly organized with strong multitasking, follow-through, and attention to detail

Bachelors degree or equivalent professional experience

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Executive Assistant • Palo Alto, CA, US

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