Executive Personal Assistant

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We’re a family-owned and operated company with over 90 employees.

We are looking for a sharp and reliable Executive Personal Assistant . This is a part-time or full-time position based on the candidate’s preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical / Dental / Vision, along with a 401k with a generous company match for full-time staff.

Position Summary :

The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities.

The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed.

The candidate responsibilities and qualifications will include :

• Support Executive Management with special assignments including :
• Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials;
• Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events;
• Create content for a variety of tasks using Excel, PowerPoint, and Word formats;
• Create content, messaging, and activities for Staff Meeting, holiday party, and special events support;
• Prepare, print, and organize training materials for clients and staff;
• Coordinate projects between Executive Management and employees;
• Collect client feedback and help company leaders create training opportunities based on key improvement areas;
• Special projects and filing in SharePoint.
• Manage Outlook calendars and filter emails based on priorities;
• Submit expense reports and schedule travel;
• Team-driven individual that’s motivated to support other team members when needed;
• Schedule and complete personal tasks for example :
• Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores;
• Supervise vendors for home maintenance, renovations, and landscaping;
• Car services drop-off pickups for routine maintenance.

Candidate Qualifications include :