Procurement Specialist

Procurement Specialist

Golden Empire Transit District

Essential Function Job Description $68,640 - $83,200 - Annual $33.00 - $40.00 Hourly FLSA NON-Exempt Job Code : 656

The Procurement Specialist is responsible for conducting intermediate-level procurement and contract administration assignments for a wide variety of goods and services in support of the operation of the District. The Procurement Specialist is responsible for sourcing select suppliers, negotiating contracts, monitoring assigned inventory levels, and ensuring compliance with government regulations and organizational policies. The Procurement Specialist in this role will exercise attention to detail, excellent communication skills, and an ability to work collaboratively with internal stakeholders and external vendors.

The Procurement Specialist is a single-position classification. This classification promotes the most effective use of the District's funds in the procurement of materials, supplies, services, and equipment for the District and performs a broad range of administrative support functions related to procurement and inventory management objectives, including oversight of procurement bids and associated contract construction and administration. Moderate level of supervision is required. This classification reports to the Chief Financial Officer. The position supervises the BUYER classification and may function as lead regarding assigned projects.

Core competencies include :

• Vendor Management : Sourcing and evaluating suppliers / vendors, negotiating contracts, and managing vendor relationships to ensure compliance, quality, and cost-effectiveness.
• Budgeting and Cost Control : Developing and managing budgets for procurement and grant activities, conducting cost analyses, and implementing cost-saving strategies while maintaining quality standards.
• Contract Management : Drafting, reviewing, preparing and administering procurement contracts, including terms, conditions, and performance metrics. Ensuring contracts comply with legal and regulatory requirements and updated to maintain compliance
• Market Research and Analysis : Conducting required market research, analyzing industry trends, and identifying potential suppliers to support informed decision-making and strategic sourcing initiatives.
• Negotiation Skills : Negotiating pricing, terms, and conditions with vendors to secure favorable procurement contracts for the District.
• Data Analysis and Reporting : Analyzing procurement data, generating reports, and presenting findings to stakeholders to support decision-making, monitor performance, and ensure transparency.
• Ethics and Compliance : Upholding ethical standards, promoting transparency, and ensuring adherence to procurement ethics, conflict of interest policies, and federal and state and transit-sector regulatory compliance requirements.
• Communication Skills : Effectively communicating with internal stakeholders, vendors, and regulatory agencies orally and in writing. This includes writing clear and concise procurement documents, contracts, and reports.

Relationship Building - Establishing rapport and maintaining mutually productive relationships.

Examples of duties include :

Typical qualifications include :

Requisite knowledge and skill levels include :

Requisite abilities include :

Essential physical tasks & environmental conditions include :

Exposure to cold temperatures ranging from 20F to 50F for a duration of 30 minutes walking between buildings. The District mandates strict