Administrative Support Coordinator

Job Description :

In this role, you will provide essential administrative support to ensure smooth and efficient daily operations. You will play a key role in maintaining organization, supporting team workflows, and assisting with documentation and coordination needs.

Responsibilities

• Coordinates and supports administrative processes for construction and operations projects, including timesheet entry, invoice review, and purchase order tracking.
• Works closely with Supply Chain, project managers, and vendors to ensure purchase orders, contracts, and related documentation are properly executed and maintained.
• Monitors and reconciles project-related expenditures to ensure alignment with approved budgets and schedules.
• Assists in preparation of bid package specifications, scope documentation, and change order tracking.
• Reviews and verifies contractor / vendor invoices for accuracy and contract compliance prior to approval.
• Supports project managers, engineers, and field crews in maintaining project files, inspection records, and commissioning or closeout documentation.
• Coordinates vendor communications and assists with procurement and delivery scheduling to support project milestones.
• Maintains document control systems for drawings, reports, and correspondence related to active projects.
• Prepares weekly status summaries and updates for management, ensuring accurate reporting of project and administrative activities.
• Assists in the development, revision, and standardization of work procedures, administrative processes, and internal documentation to improve efficiency and consistency across the project team.
• Ensures all compliance aspects of the position are known and followed; adheres to all company policies, safety standards, and regulatory requirements.
• Performs related duties as assigned.

Qualifications :