Administrative Services Coordinator

A leading healthcare organization is seeking a dedicated and experienced Administrative Services Coordinator II to join our team in Downey, CA. This is a crucial administrative and clerical support role focused on ensuring the smooth daily operations of our Urgent Care (UC) facility. The position begins as a 2-3 month contract with a strong opportunity for extension up to two years, and offers the ability to apply for internal full-time (FTE) positions.

Location : 100% Onsite at 9449 East Imperial Highway Suite, Downey, CA 90242

Schedule : Monday – Friday, 8 : 00 AM – 5 : 00 PM PST

Compensation : Starts at $28.00 per hour , negotiable based on experience.

Key Responsibilities & Top Daily Tasks

The Coordinator will perform a variety of administrative and clerical duties to support UC operations, requiring strong multitasking and the ability to thrive in a fast-paced environment.

• Reporting & Data Management :
• Perform semi-routine data analysis, editing, and formatting to produce regular status reports, graphs, spreadsheets, and presentation materials.
• Develop and produce standard and ad hoc reports, ensuring data accuracy and proper formatting.
• Maintain and operate departmental databases and automated systems.
• Administrative & Clerical Support :
• Collect pertinent information from team members and managers to support reporting and projects.
• Coordinate the management of ordering office supplies and serve as a liaison with vendors.
• Assist in software application training and coordinate hardware / equipment repairs.
• Workflow Coordination :
• Respond to requests for information and reports from within and outside the organization, ensuring adherence to established policies.
• Contribute to and support departmental projects. (When assigned to a medical department, this role may also involve coordinating physician master schedules and coverage.)

Qualifications & Requirements