Administrative Assistant II, Global Programs

Administrative Assistant II, Global Programs

Administrative Assistant II, Global Programs, to provide essential support to the MIT Sloan Global Programs Assistant Dean and GP Director levels, performing a range of administrative duties in a dynamic, globally-facing environment; manage calendars, schedule meetings, coordinate travel, and handle correspondence for the Assistant Dean; maintain backend databases and CRMs for meetings with faculty, staff, and international visitors, while managing logistics for meetings and events; document updates, respond to internal requests, file maintenance, and provide technology troubleshooting assistance; and support special projects such as website updates, vendor management, and contribute to administrative tasks across the department as needed.

Required : High School diploma or equivalent; a minimum of three years office administrative assistance or related experience; solid attention to detail and discretion with confidential information; excellent English spelling and grammar proof-reading skills; interest in and ability to test and adopt new software tools quickly; ability to multitask effectively and adapt to rapidly changing priorities and work with multiple stakeholders concurrently; communicate effectively and professionally, both verbally and in writing; solid interpersonal and cross-cultural communication skills; ability to learn quickly and follow processes effectively, improving current processes; ability to work effectively in a fast-paced and rapidly changing work environment; organized with the ability to prioritize and meet deadlines with minimal supervision; ability to function autonomously in a highly visible position in a fast-paced setting; and solid computer and technical skills, including MS Suite, Adobe Suite, WordPress, Monday.com, Slack, Pipedrive, and the ability to learn new programs quickly.

This is a one-year term position with full benefits.