Office Administrative Support Specialist

Office Administrative Support Specialist

Provide the Department of Energy (DOE), U.S. Department of Energy at the Hanford Site (Richland Operations Office and the Office of River Protection) Office Administrative Support from one qualified full-time general support services contractor. The Office Administrative Support Specialist will have responsibility for execution of the itemized work scope below :

• Screening calls, visitors, and incoming correspondence and respond to requests for information concerning office procedures.
• Prepare routine non-technical and complex correspondence, and assist in the preparation of various management reports and documents.
• Coordinate information to facilitate completion of tasks and prepare presentation material.
• Review outgoing material and correspondence for internal consistency and conformance with agency procedures, interface with technical staff to bring activities to closure.
• Schedule appointments, make arrangements for meetings and assemble established background material; as directed may attend meetings and record and report on proceedings.
• Schedule and set up conference rooms and / or offices for DOE HQ teams and visitors as directed.
• Perform data entry to enter, retrieve, change and present text, tabulations, or statistical data.
• Submit requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly.
• Prepare paperwork for office moves coordinating with the Facility Manager and Hanford Management.
• Maintaining office supply inventories and organizing deliveries to and from the Stevens Center Complex (2420, 2430, and 2440 Steven Center in Richland, WA). Assisting with market research to support and maintain office supplies and other ancillary services. Collecting data to support budgeting activities for additional office supplies and / or ancillary service needs. Assisting federal counterparts with P-Card purchase actions, and ensuring actions comply with DOE-Hanford procedures. Assisting with day-to-day management of office supplies to include coordinating requirements, tracking deliveries, assisting with placing orders, and ensuring office supply needs are met.

Experience and qualifications :

ProSidian Administrative Support Specialist must demonstrate :

As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with Documented Goals for each of the firm's Eight ProSidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting.

CORE COMPETENCIES Teamwork ability to foster teamwork collaboratively as a participant and effectively as a team leader Leadership the ability to guide and lead colleagues on projects and initiatives Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people Communication ability to effectively communicate to stakeholders of all levels orally and in writing Motivation persistent in pursuit of quality and optimal client and company solutions Agility ability to quickly understand and transition between different projects, concepts, initiatives, or workstreams Judgment exercises prudence and insight in the decision-making process while being mindful of other stakeholders and long-term ramifications Organization the ability to manage projects and actions and prioritize tasks

OTHER REQUIREMENTS Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the most significant challenges across private, public, and social sectors Curiosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom

ProSidian Employee Benefits and Highlights : Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently includes the following for Full-Time Employees :