Division Support Coordinator

Division Support Coordinator

We are looking for a master multi-tasker with excellent communication skills, an upbeat attitude, and a professional demeanor to join our team as the Division Support Coordinator. The Division Support Coordinator plays a crucial role in ensuring the smooth and efficient operation of office functions within the Oklahoma State Department of Education. This position is responsible for providing comprehensive administrative support while fostering collaboration with procurement officers, approvers, and suppliers to streamline workflow processes.

Please note : This role requires full in-person attendance, with no options for remote work, telecommuting, or hybrid arrangements. The nature of this position necessitates a consistent in-person presence, and candidates should be prepared to fulfill all responsibilities on-site at the designated workplace in Oklahoma City, Oklahoma.

Minimum Qualifications :

• Bachelor's degree in Business or related field [official transcripts required upon hire];
• Two (2) years of clerical or office experience.
• Or an equivalent combination of education and experience.

Special Requirements :

Essential Functions :

Essential Competencies :

Physical Demands and Work Environment :

Location : Oliver Hodge Building, Oklahoma City, Oklahoma

Work Environment includes :

Office Setting : Climate-controlled office setting with exposure to moderate noise; the employee is frequently required to talk, walk, and stand; this position requires long periods of sitting and daily use of computer and phone. Must be able to remain in a stationary position 75% of the time.

Physical Demands include :

Ability to stand, reach and bend 50% of the time;

Operates a computer and other office productivity machinery, such as a calculator, copy machine / printer, office telephone 75% of the time;

Ascends / descends stairs 25% of the time;

Ability to lift to 25 lbs.

Cognitive Requirements :

This role requires clear and accurate communication, strong analytical skills, and the ability to evaluate information and make timely decisions.

Sustained focus and attention to detail are essential, along with memory retention of policies, procedures, and facts over various time frames.

Adaptability and mental flexibility are also necessary to handle changing information, work conditions, and unexpected challenges.

Travel :

Less than 10% in-state / out-of-state travel may be required.

EEO Statement :

The Oklahoma Department of Education provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, OSDE complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.