Office Administrator

Enterprise Talent Solutions is seeking an experienced Office Manager or Coordinator who is ready to take the next step into an Administrator role to support the Administrative team at law firm in Chicago.

The ideal candidate will have a minimum of three years’ related experience in a law firm environment and will have experience in administrative services as well as office management.

Responsibilities :

• Completes on-boarding and integration of all new partners and staff professionals to the Chicago office. Participates in new hire orientation for partners and staff.
• Participates in office committee meetings.
• Attends other administrative meetings as requested by the Chicago Partner.
• Organizes and manages calendars to ensure integration and engagement from across the Chicago office, specifically maintains : (1) master calendar of firm-wide programs, and (2) office-specific calendar.
• Works with marketing and other personnel to facilitate office functions and events.
• Creates an efficient and effective working environment for attorneys by anticipating the needs and planning for the delivery of support services.
• Promotes effective and maximum utilization of administrative staff.
• Maintains positive employee relations by working and communicating collaboratively with attorneys and staff.
• Establishes, implements and enforces policies and procedures.
• Works with IT management on system maintenance, upgrades and rollouts, user training and IT-related client service.
• Assists with financial planning and oversight of construction for build-out of new office space and renovations as well as personnel moves.

Assigns office space to new personnel.

• Works with building management on day-to-day facilities issues.
• Manages the emergency preparedness program for the office.
• Perform other duties assigned.

Qualifications :

• Bachelor’s Degree Required
• Three years’ of experience in office management in a professional services environment.
• Strong organizational, administrative, interpersonal, written and oral communication skills. Ability to deliver clear, concise and appropriate messages to a variety of audiences.

Ability to successfully manage multiple projects simultaneously.

• Effective leadership, team building and management skills. Strong conflict resolution skills and the ability to facilitate change.
• Personal qualifications : integrity, value collaborative style, develop and motivate high performing and growing team.
• Ability to analyze problems, evaluate alternatives and propose and implement solutions. Demonstrated use of initiative and ability to work independently and in a team.
• Ability to collaborate with individuals at all levels of the organization; must demonstrate excellent business judgment.
• Proficient in Microsoft Word, Excel and PowerPoint.
• The successful candidate will work in-office full-time.

ADA Requirements :

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects up to 15-20 lbs.
Employment Status :
• Exempt
• Exempt
14 days ago