Accounts Payable Specialist - FT - Days - MSS

Accounts Payable Clerk

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

The Accounts Payable department is responsible for paying vendors for products and services provided to the healthcare system. This position processes invoices using 3-way matching for PO invoices; obtains appropriate authority / approval for NonPO, construction and service invoices; reconciles vendor accounts; supports the needs of various departments in relation to vendors and invoices; and has a full understanding of the P2P process.

Responsibilities :

• Matches PO invoices using the ERP applications to ensure 3 way match of invoice to PO and receipts; 2 way match of invoice to approval - all within the logic of each PO type.
• Verifies accuracy of OCR extracted data from invoices.
• Works with assigned vendors to convert them to utilize electronic invoice submission and electronic payments.
• May be responsible for uploading vendor invoice files and distributions to the ERP.
• Processes NonPO invoices and Check requests, ensuring the appropriate approval levels are met within MHS policy. Routes invoices out electronically for end user approval and coding.
• May assist with processing of annual 1099's, Tuition Loan Reimbursements, and Employee Travel and Reimbursement requests.
• If position is specific to the Vendor Team, will add vendors and maintain vendor information. Work closely with the vetting area. Run necessary sanctions. Conduct vendor master audits.
• Assists with month end (and year end) preparation and reporting accruals.
• Matches printed checks with needed back up documents, sending to vendors to ensure proper payment application.
• Provides clerical support for the department, including mail processing, answering phones, and receptionist duties.
• Reconciles vendor statements. Works on RNI reports to resolve outstanding issues.
• Researches and resolves invoice and payment inquiries. Works closely with supply chain, receiving and various department owners.
• Handles assigned utility accounts, utilize bypass approval method when appropriate and approved, and provide monthly utility accruals to leadership.

Competencies :

Education and Certification Requirements :

Additional Job Information :

Working Conditions and Physical Requirements :

75 lbs Non-Patient = 0%

75 lbs Non-Patient = 0%