CONTROLLER

Job Description

Description :

BASIC PURPOSE AND FUNCTION : Directs the financial affairs of the organization and prepares financial analyses of operations, including interim and final financial statements with supporting schedules, for the guidance of management.

The Controller is responsible for the company's financial plans and policies, its accounting practices, the conduct of its relationships with lending institutions and the financial community, the maintenance of its fiscal records, and the preparation of financial reports.

The position involves supervision over general accounting, property accounting, internal auditing, cost accounting, and budgetary controls.

Reports to the Presidents / Owners.

DIRECT REPORTS

Accounting Support Specialist

Billing Specialist

Human Resource Generalist

KEY RESULT AREAS (KRA's)

Financial Capital Area, Key Result : Protection of the company's financial capital against economic fluctuations and market changes.

ROLE : Provides and Interprets Accounting Information

Provides monthly long range cash flow projections against current cash receipts, company expenses, and backlog.

Develops, analyzes, and interprets statistical and accounting information in order to appraise operating results in terms of profitability, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of the organization.

This to be carried out through the quarterly operations review (budget-to-actual comparison), for each division and for the company as a whole, and an analysis of production rates.

Prepares reports that outline the company's financial position in the areas of income, expenses, and earnings based on past, present, and future operations.

Provides monthly balance sheets and income statements, per division and for the company as a whole, by 25th of each month.

Provides monthly Prosult benchmarking by 25th of each month after month end closing.

Updates Billable hour reports monthly with variances from billable man hour goals per division and for the company as a whole.

Provides information that will enable the President / Owner to establish major economic objectives and policies for the company.

Provides information to management team for budget preparation, goal setting, and forecasting by October 1st (annually).

Furnishes informative internal and external reports as necessary.

Coordinates with CPA to conduct an annual review of the financial statements to CPA by February 15th and return to company by March 31st.

Completes 401k census reports and submits to Plan Administrator guidelines for profit sharing for prior year by January 31st (annually).

Completes the work in progress (WIP) and completed projects schedule for CPA's review by February 10th (annually).

Coordinates all activities of external auditors.

Maintains high level of confidentiality.

ROLE : Asset Maintenance

Maintains fixed assets records; provides monthly information to CPA

Records monthly depreciation

Job Cost Report Area, Key Result : Track and analyze the profitability of all jobs from job start to close-out, per division and for the company as a whole, to evaluate each job in relationship to established budgets and the targeted gross profit margins.

ROLE : Develops / Maintains Accounting Systems

Maintains the company's system of accounts and keeps books and records on all company transactions and assets.

Maintains other planning and control procedures (including the cost accounting system) and analyzes WIP report and variances.

Has the final responsibility for providing effective controls for the company.

Revises and develops reports to meet changing company needs to include, but not limited to, the following :

Updates the labor burden on a quarterly basis.

Updates job productivity report as jobs are closed.

Prepares weekly production report for weekly evaluation of jobs in progress .

Evaluates the effectiveness of and maintains accounting software and supporting database.

ROLE : Personnel and Department Development

Evaluates the performance of personnel in the Accounting Department and recommends training requirements. Has the duty to keep the staff at the highest level of skill necessary to meet company needs and objectives, and may recommend that personnel be hired or removed from the Department.

ROLE : Insurance Maintenance

Maintains and renews the following policies at appropriate intervals :

1) General liability, auto, property, umbrella, EPLA.

Participates in worker's compensation insurance renewal process.

Obtains insurance quotes as applicable.

ROLE : Tax Compliance

Complies with all federal, state, and local corporate, payroll, and other applicable taxes.

Oversees all required regulatory reporting

ROLE : Payroll

Oversees all payroll functions

Ensures payroll compliance

ROLE : Attends and / or facilitates the following meetings :

Bi-weekly Strategic Meeting

Weekly accounting update with President / Owners

Weekly production meeting

Quarterly operations review (budget to actual)

Annual Company meeting

Other meetings as required

ROLE : other duties as directed by the Presidents / Owners

Responsible for following all applicable Standard Operating Procedures (SOPs) as written.

Requirements :

EXPERIENCE & EDUCATION

BA / BS Degree in Accounting, Finance, or related major or equitable experience.

5+ years of experience in financial management

SKILLS AND PHYSICAL REQUIREMENTS

Requires the ability to be professional, friendly, courteous, tactful and maintain composure in dealing with customers and co-workers.

Must possess excellent oral and written communication skills. Strong spelling and grammatical skills are necessary. Must be fluent in English.

Must possess the ability to listen, follow instructions and learn new tasks.

Requires self-motivation and ability to prioritize. Must be task-oriented and dependable. Needs strong organizational skills and ability to multi-task.

Requires attention to detail and problem solving skills. Must be team oriented with ability to excel in a team environment.

Must have strong working knowledge of Microsoft office products including : Word, Excel, Outlook, and strong background in accounting software.

Some familiarity with Microsoft Access & PowerPoint is preferred. Must also have strong keyboarding and ten key skills.

Mental alertness is required to ensure accurate completion of work activities. Requires knowledge of basic math, and the ability to follow company policies and procedures and applicable State and Federal laws.

Good manual dexterity and eye-hand coordination required. Ability to reach, lift and maneuver boxes of supplies up to 40 lbs.

Responsible for performing all job duties and responsibilities with honesty and integrity.

The above reflects the general nature of the work. Must also be able to perform other necessary and required duties.

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