Executive Assistant

Executive Assistant

Work Location Type : Hybrid

About Grainger : W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models.

Position Details :

As an Executive Assistant, you will report to the Manager of Administrative Services supporting the Corporate Functions for Grainger and provide administrative support to two Grainger Vice Presidents as well as their leadership teams. You will manage responsibilities with a high degree of responsiveness.

You Will :

• Manage the business leaders time through strategic and proactive calendar management and scheduling. Responsibilities may include managing invites, coordinating presentation content and handouts, recording meeting notes, action items, audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities.
• Be a partner to the business leader by anticipating challenges and driving recommendations for solutions and process improvements.
• Create team meeting agendas and facilitate meeting logistics, including ensuring that meetings are kept on track.
• Manage business travel logistics and ensure the leader has the necessary documentation for travel (domestic and international).
• Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as : memos, reports, PowerPoint presentations, department site updates, surveys, organizational charts, or records management.
• Co-manage departments Teams and SharePoint sites.
• Maintain department supplies and manage associated budget; may own other department specific processes or activities.
• Participate in relevant department projects.
• Support the onboarding and departure process for department team members.
• Play a key role within the Administrative Services team including onboarding and providing backup support for other administrative business partners.
• Be flexible and adapt to evolving business needs. The individuals or teams you support may change over time as the companys priorities and objectives shift. Successful candidates will demonstrate a proactive approach to managing these transitions and collaborating with different departments or leadership as needed.
• Follow all current guidance with regard to in-office minimum requirements, ensuring you are in the office when the business leaders you support are in the office and / or when business needs require in-office presence.
• Occasionally work overtime depending on business need and evolving priorities.

You Have :

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace. We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment.