Administrative Specialist

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
  

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

The Administrative Assistant role entails providing comprehensive support to multiple Senior Leadership positions within the organization. Responsibilities include managing calendars, projects, and communication for leaders, preparing presentations and reports, overseeing data analysis and communication, coordinating with various departments, managing budgets and expenses, facilitating employee events and training programs, and handling payroll and travel arrangements. The position requires strong organizational, communication, and decision-making skills, and the ability to maintain confidentiality and prioritize tasks effectively. A high school diploma or equivalent is required, along with proficiency in Microsoft Office and strong emotional intelligence.

Job Specifications:

• Starting Wage: $22.43/hr - $34.15/hr
• Employment Type: Year Round
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: No

Job Responsibilities:

• The position will interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
• High degree of guest service skills serving both internal and external customers.
• Oversees multiple projects, calendars, schedules and facility bookings.
• Works with multiple Regional Directors and Senior Directors to manage calendars and communication of upcoming commitments and responsibilities.
• Prepare presentations and project report-outs for Senior Leadership and assist in setting up and delivering these presentations.
• May act as an analyst and communicator of data to various stakeholders throughout the organization.
• Organization, management and communication of guest service, employee relations, financial, safety, and inventory-management data
• Oversight of onboarding in accordance with all VR and VRR leadership expectations.
• Supports resort training programs, communication plans and management outreach.
• Manage various operational meetings, working closely with Regional Director and Sr. Leader agenda.
• Manages and processes invoices related to regional and centralized purchases for divisions.
• Responsible for helping prepare meeting agendas, permits, contracts and other reports or communications.
• Work with other resorts and VRR Administrative Assistants to ensure compliance and best practice.
• Will assist as needed with the tracking of operational and capital expenditures and project budgets.
• Creates and monitors expense budgets, in accordance with VR policy and procedure.
• Plays a key role in the contract approval process, including maintenance of records, schedules and communication with various departments such as Operations, Legal, Loss Prevention, Accounting and others.
• Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines.
• Assist with planning and coordination of employee and leadership related events.
• Train and onboard new employees on VR process, policy and procedure.
• Assist as needed with coordination and fulfillment of Epic Promise activities which may include events, donations, community activism, environmental initiatives, among others.
• Manage payroll related reporting for store teams including hours reporting, overtime, scheduling/efficiency software, commissions and others as required.
• Travel planning and expense reconciliation for senior leaders as required.
• Strong decision-making ability and attention to detail.
• Assist as needed in preparation of permit applications for a wide variety of governmental and environmental agencies, including Regional Planning Agency, United States Forest Service, Fish and Wildlife, Aspen Ski Company, State of Colorado, Vermont, New York and New Hampshire.
• Must be able to maintain strict confidentiality on executive-level communication and exhibit strong judgement when handling sensitive information.
• Understanding of requirements of working for a publicly traded company.
• Additional duties as assigned by the Regional and Senior Directors.

Job Requirements:

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong communication skills, both written and verbal.
• Attention to detail and accuracy in completing tasks.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and self-motivated with a positive attitude.
• Ability to work effectively both independently and as part of a team.
• High school diploma; additional qualifications in Office Administration or related field is a plus.

The expected pay range is $22.43/hr - $34.15/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 512270
Reference Date: 10/25/2025
Job Code Function: Administrative