Admin - Administrative Assistant - Advanced
- Has developed proficiency in a range of processes or procedures through job-related training and considerable on-the-job experience.
- Completes a variety of atypical assignments, as needed.
- Works within defined processes and procedures or methodologies and may help determine the appropriate approach for new assignments.
- Completes work with a limited degree of supervision.
- Likely to act as an informal resource for colleagues with less experience.
- Prepares letters, memos, reports and presentation material using appropriate software.
- Composes correspondence as required and determines most effective formats for charts, presentations, etc.
- Screens phone calls and where possible, immediately deals with issues / requests on behalf of the person(s) supported (as authorized).
- Set up meetings, video conferences, and conference calls on / off-side as needed.
- Maintains individual calendars (electronic) as needed for appointments and meetings.
- Receives, organizes, and distributes daily mail and immediately deals with issues / request on behalf of the person(s) supported (as authorized).
- Makes travel arrangements, via the Corporate Travel department.
- May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.
- Executes special research and data analysis tasks.
- Runs reports and ensures data accuracy.
- Participates in creating and / or creates departmental procedures and documentation.
- Performs other special project work.
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