Executive Assistant

Executive Assistant

Reporting directly to the SVP Development, the Executive Assistant will provide high-level, proactive and confidential administrative support to the Americas Materials Development team. This role requires exceptional organizational judgment, strong written and presentation skills and the ability to anticipate needs in a fast-paced, transaction-oriented environment.

The Executive Assistant serves as a critical partner to the SVP and the broader Development team, enabling efficient execution across acquisitions, divestitures, capital investments and ad hoc projects. We are looking for an experienced assistant who has a strong aptitude for solving problems and identifying solutions, exceptional communication and computer skills. The individual should be structured in their approach to carrying out their responsibilities while also being flexible and adaptable to changing requirements and situations. This position involves substantial coordination of schedules and collating input across a widely dispersed leadership group.

Key Responsibilities

• Provide advanced, diverse and confidential administrative support to the SVP Development and their teams
• Provide back-up support and assistance for other Executive Assistants within the Atlanta office
• Keep executive leaders informed and follow up on all assignments in a timely, effective and efficient manner
• Heavy executive calendaring
• Extensive travel planning domestic (remote areas of the U.S. as well as large cities) and international
• Prepare and edit presentations
• Maintain pipeline of acquisitions and divestitures
• Maintain Development function process and work expectations guide
• Liaise with HR to support new hires with training agendas, materials, onboarding needs
• On and off-site meeting planning and support including all logistics (catering, agenda, facilities, communications, transportation)
• Attend specific department meetings and document meeting minutes
• Miscellaneous ad-hoc reporting and projects
• Interact with high-level executive and administrative assistants across the organization
• Prepare expense reports
• Serve as a go-to person at corporate headquarters for information and executive office related issues
• Organizes and maintains electronic filing systems
• Review and submit invoices to accounts payable
• Administer and maintain relevant subscriptions
• Assist with personal matters from time to time
• Support with CRH locations management

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Education/Experience

• Bachelor's Degree Required
• 10+ years of experience in a large publicly traded company

Work Requirements

• This position will require work and/or communication before 8:00am or after 5:00pm
• May require up to 10% travel

Knowledge/Skill Requirements

• Ability to handle and maintain confidential information
• Ability to think strategically and proactively
• Strong multi-tasking skills and proven ability to manage multiple projects and work well under time/other constraints
• Possesses a high degree of autonomy and judgment
• Works well in stressful or challenging situations
• Agility to switch gears comfortably
• Exceptional organizational and communication skills
• Experienced in dealing with all levels within an organization
• Internationally and multi-culturally savvy
• Customer-focused internal and external
• Takes initiative/solution-oriented/enjoys challenges
• Possesses a strong business sense and understands a large corporate structure
• Has worked for a company with 10,000+ employees, preferably publicly-held
• Embodies high ethical standards and core values
• Keeps a positive attitude
• Must be able to receive feedback and handle constructive criticism
• Advanced ability in the MS Office Suite, particularly in Excel, PowerPoint, Word and Outlook

Physical Requirements

• Able to communicate with others by telephone and in person, ability to utilize a computer for word processing, email communication and preparation of documents and presentations
• May require sitting for extended periods of time
• May require periodic lifting objects with lifting support available

Work Environment

• This role will be hybrid, requiring 4 days in the office per week in an open office floor plan
• Usually, normal office working conditions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.
• The position will require work and/or communication outside of normal business hours

The statements included in this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Other duties may be assigned as required. Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.