Executive Assistant

Executive Assistant - Private Family Office

We're seeking a highly organized Executive Assistant to support the Owner and Chief of Staff of a vibrant, family-owned company in the hospitality industry.

The perfect fit will excel in problem-solving, thrive in a fast-paced setting, and maintain professionalism while juggling multiple tasks.

Responsibilities :

• Serve as the main point of contact between the Owner, Chief of Staff, and internal / external parties.
• Manage schedules, ensuring appointments and meetings are on track.
• Efficiently handle email correspondence and drafting.
• Maintain confidentiality with sensitive information.
• Assist in meeting facilitation and preparation.
• Conduct research and compile data for presentations.
• Ensure seamless communication between departments.
• Provide administrative support during meetings and events.
• Undertake special projects and other tasks as needed.
• Coordinate travel arrangements.
• Liaise professionally with staff, contacts, and family members.
• Assist in planning and coordinating various events.

Qualifications :

• Bachelor's degree preferred.
• 3-5 years of experience as an Executive or Personal Assistant, ideally in hospitality.
• Strong organizational and time management skills.
• Professional demeanor and friendly disposition.
• Ability to handle sensitive information discreetly.
• Proficiency in Microsoft Office Suite.
• Familiarity with Canva and social media platforms is a plus.
• Basic troubleshooting skills.
• Excellent communication skills, both written and verbal.
• Capacity to work independently and under pressure.
• Flexibility to handle both business and personal tasks.
• Physical ability to meet job demands.
• Proficient in English communication.

Priorities :

• Organization : Keep things orderly and visually appealing.
• Willingness to Help : Embrace mutual support and growth.
• Fast-Paced Environment : Adapt quickly and perform under pressure.
• Quick Ramp-Up Time : Acclimate swiftly to our processes.
• Great Communicator : Effective communication is key.
• Confidentiality : Handle sensitive information discreetly.
• Willingness to Support Leadership : Demonstrate adaptability and teamwork.
• Optimization / Efficiency : Identify areas for improvement.
• Connector : Foster collaboration and synergy.
• Hospitality Gene : Show warmth and genuine care.
• Heavy Travel Booking : Manage complex travel arrangements.
• Setting the Pulse in the Office : Maintain momentum in the Chief of Staff's absence.
• Adaptability : Be flexible in our dynamic environment.
• Office Move Experience : Experience with office transitions is advantageous.
• Event Support Experience : Contribute to event success.

Company Culture :

• Progressive and innovative.
• Fun and down-to-earth atmosphere.
• Flexible and open-minded.
29 days ago