Assistant Registrar

Admissions And Records Coordinator

Under the general supervision of the Registrar, assist in the day-to-day coordination of the activities of the Admissions & Records Department.

The current vacancy is a 12 month, full time (40 hr / week) position located at Oxnard College. This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway. More information about Oxnard College can be found here : Oxnard College.

The Ventura County Community College District is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and / or physical or mental disability.

New Employees : Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees : An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 SALARY PLAN in the Rules of the Personnel Commission for Classified Employees.

Assist the Registrar with planning, organizing, and coordinating of the activities of the Admissions & Records Department, including admissions, residence determination, registration, records, veterans, attendance accounting and reporting, and related activities; ensure activities are performed in compliance with district policies and federal, state, and local laws and regulations.

Provide direction and guidance to staff participating in duties related to the acceptance and processing of student applications, program adjustments, grading, and other admission and enrollment activities, including veterans, audits, and athletic eligibility.

Participate in the oversight of on and off-campus registration activities.

Assist the Registrar with the training, selection, and assignment of work to staff; provide input in performance evaluations.

Troubleshoot and resolve complex non-routine issues pertaining to admissions and records.

Compile and verify information and data, including assisting with verifying and providing information required for graduation and transfer to various entities; prepare and maintain a variety of records and reports using a variety of software.

Provide technical information and assistance to students, staff, administrators, and the general public in the interpretation and clarification of federal, state, local, and district policies and procedures pertaining to admissions and records.

Discuss a variety of sensitive and confidential matters with students, faculty, staff and the public.

Coordinate with the Information Technology department and other staff and departments to test and troubleshoot admissions, registration, and record-keeping systems, including system upgrades, updates, user acceptance testing, and the implementation of new technology; assist in determining information technology needs for the Admissions and Records Department and coordinate with the Information Technology department to address such needs.

Assist the Registrar in the general administration of office functions including participating in the development and tracking of the department budget, coordinating the maintenance and repair of computer hardware, maintaining inventory of supplies and equipment, and ordering supplies and equipment.

Oversee the Admissions and Records department operations in the absence of the Registrar.

Attend and participate in meetings, conferences, trainings, and committees.

Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities.

Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes.

A bachelor's degree from a recognized college or university AND three years of experience performing functions in a student services area within a post-secondary educational institution, two years of which includes experience working in an Admissions and Records department.

OR

An associate degree from a recognized college or university AND four years of experience performing functions in a student services area within a post-secondary educational institution, two years of which includes experience working in an Admissions and Records department.

This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.

The examination process may consist of any of the following components :

A) Training and Experience Evaluation = Qualifying (pass / fail)

B) Technical Interview = 100% weighting on final score

The candidates with the highest passing scores on the T&E will be invited to the technical interview.

Date Range : Thurs day, November 20, 2025 Wednesday November 26, 2025.

Location : The Technical Interview will be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and / or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you.

The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

Once you have submitted your application you will not be able to make revisions to your application materials.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40 hour full-time work week. Part-time work experience will be prorated based off a standard 40 hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

All regular appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to HRMail@vcccd.edu including an explanation