Research Administrator II

Research Administrator II

Job No : 533221

Work Type : Staff Full-Time

Location : Main Campus (Gainesville, FL)

Categories : Libraries / Museums, Grant or Research Administration

Department : 56010200 - NH-BUDGET / HUMAN RESOURCES

Job Description

Classification Title :

Research Administrator II

Job Description :

The Florida Museum of Natural History at the University of Florida is seeking an experienced professional to lead its multi-million-dollar grants acquisition and management program.

As the largest and leading natural history museum on a public university campus in the US, with over 30 faculty members in addition to postdocs and graduate students, external funding is a crucial driver of the research enterprise, and the research administrator plays an important role in the museum's success.

As a Research Administrator II, the incumbent will be responsible for a wide range of tasks spanning the entire lifecycle of research projects,

from grant opportunity identification to proposal submission, award management, and compliance oversight. Primary

responsibilities will include :

Grant Preparation / Submission :

• Develop and implement procedures for efficient grant proposal preparation and submission.
• Coordinate with faculty to compile proposal documents, ensuring adherence to administrative, budgetary, and compliance

requirements.

• Conduct comprehensive reviews of proposal content, advising on formatting, language, and alignment with sponsor guidelines.
• Prepare and submit proposals through electronic systems, facilitating a timely and effective submission process.

Grant Opportunity Management :

• Proactively identify potential funding sources aligned with faculty research interests.
• Provide identified opportunities to appropriate faculty members.
• Prepare budgets and justifications for applications and RFP responses.

Grant Management :

• Coordinate reports for internal and external requirements.
• Serve as a liaison with regulatory bodies, such as the IRB and Animal Care.
• Manage subawards and modifications, ensuring compliance and timely execution.
• Assist in the transfer of project awards to and from the university.
• Maintain up-to-date records and manage documentation for audits and reviews.

Principal Investigator (PI) Training :

• Develop and deliver training sessions for PIs on research administration policies, procedures, and resources.
• Create and update training materials to reflect changes in regulations and best practices

Work Schedule : Monday - Friday, 8 : 00 am to 5 : 00 pm

Expected Salary :

Salary range $62,000.00 - $75,000.00, commensurate with education and experience.

Minimum Requirements :

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications :

• Grant proposal experience with knowledge of federal sponsors and their systems. Particularly NSF-Fastlane and Grants.gov.
• Familiarity with myUFL, myinvestiGator, Microsoft Office (especially Excel), and UFIRST.
• Ability to understand and apply applicable rules, regulations, policies and procedures, especially as they relate to grant proposals and appropriate activities.
• Strong customer service skills, especially when faced with an unfamiliar question or problem.
• Excellent reading comprehension and written communication skills, both oral and written.
• Ability to work independently and utilize problem-solving techniques.
• Detail oriented and strong familiarity with UF accounting principles and cost accounting standards.
• Ability to plan, organize, coordinate work assignments and multi-task when needed.

Demonstrated commitment to :

• Transparency through open and honest communication
• Continuous improvement by communicating struggles and streamlining processes.
• Teamwork by supporting the knowledge and ideas of others

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

Applications Close : 04 Oct 2024

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 533221 / research-administrator-ii

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