Administrative Assistant for Student Ministries

The Administrative Assistant for Student Ministries supports the Church by performing general administrative duties and providing support to the Student Ministry team. He or She must be committed to the Mission and Core Values of St. Martin's Episcopal Church.

ESSENTIAL FUNCTIONS

• To glorify God every day by affirming and valuing the Christian faith as affirmed by the worldwide Anglican Communion, which emphasizes the Holy Scriptures as the primary authority and guide for individual faith and practice.
• Oversee all administrative aspects of Student Ministries, including maintenance of student databases, parent newsletter, and retreat and mission trip coordination.
• Oversee mail-outs (birthdays, life groups, etc.).
• Assist with and attend life groups as needed.
• Assist with budget / finance functions as appropriate, including credit card reconciliation and event payments.
• Engage parents and students in a loving and responsive manner.
• Attend departmental and staff meetings for input and informational purposes.
• Create and maintain big event binders containing all pertinent information on all Student Ministry events.
• Track attendance for Student Ministry functions.
• Maintain all necessary forms for Student Ministries.
• Assist in calendar planning and notification to the appropriate parties, including booking appropriate space for events in the online event scheduler.
• Ensure that office equipment is clean and well-maintained; includes procurement of replacements and supplies.
• Proofread any newsletter or mass communication pieces as assigned.
• Order supplies for Student Ministry.
• Perform related duties as required.

SCHEDULE :

This is a full-time position. Days and hours of work will generally be Monday - Friday, with occasional overtime on evenings or weekends if requested by leadership. No travel is expected for this position.

EDUCATION AND EXPERIENCE :

Required experience includes graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. Additional eligibility qualifications include three to five years of increasingly responsible related experience, or any equivalent combination of related education and experience.