Administrative Coordinator - Gastroenterology, Hepatology & Nutrition

Administrative Coordinator

UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. The Department of Internal Medicine Division of Gastroenterology, Hepatology & Nutrition is seeking a Full-Time Administrative Coordinator to provide essential business and financial operations support. In this role, you will manage moderately complex processes requiring a thorough understanding of regulations, policies, and best practices. Ideal candidates will bring strong organizational skills and a keen eye for detail, with a preference for those experienced in coordinating marketing activities and contributing to the division's newsletter and website.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus :

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement / pension plan!
• We take care of our employees!
• As a world-renowned institution, our employees' wellbeing is important to us. We offer work / life services such as...
• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary

Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Strong preference to candidates that can coordinate marketing activities and work on division newsletter and website.

Position Key Accountabilities

Coordinates the day to day business and financial processes. May trend past performance and forecast future financials. Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants. Regularly handles confidential information and sensitive issues. Coordinates and schedules Human Resources activities including recruiting and selection for classified staff. Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget. Responsible for acquisition of documents needed to monitor adherence to grant or program requirements. Maintain departmental equipment and space inventories. May train entry level support staff. May lead support staff. May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations. Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records / reports. FMS training with a passing score is required. Limited signature authority. Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls. Other duties as assigned.

Certification / Skills

Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Working knowledge of University financial systems is preferred. Minimum Education : Bachelor's degree level of higher education in business related field required. Equivalent level of education and / or experience may substitute for education requirement. Minimum Experience : One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required. Physical Requirements : Exerts up to 20 pounds of force occasionally and / or up to 10 pounds frequently and / or a negligible amount constantly to move objects. Security Sensitive : This position is a security-sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. 791.4. Veteran Information : Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to : 001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561. For a complete list please visit www.uthealth-veterans.jobs. Residency Requirement : Employees must permanently reside and work in the State of Texas.