Payroll Specialist

Job Description

Job Description

Pavement Coatings Co. an employee-owned company who is a leader in the Pavement Preservation industry, is seeking an experienced Payroll / Accounts Payable Specialist to join our team in our Jurupa Valley branch.

Becoming a team member of PCC introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career.

We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results.

PCC is proud to be an equal opportunity workplace.

The Payroll / Accounts Payable Specialist is responsible for the day-to-day activities associated with payroll, and account receivables.

This Specialist is to ensure that weekly payroll is processed timely and accurately, and managing vendors’ invoices into our accounting system timely and accurately

Primary Responsibilities

• Audits automated and manual timecards for payroll processing
• Exports and imports timecard information from timecard software into payroll software
• Calculate hours, tax withholdings, deductions, bonuses and union fringes
• Creates and processes electronic payroll files for submission to generate direct deposits and payroll check.
• Reviews and enters labor allocations reported on timecards
• Coordinate with the HR department to ensure the correct employee data is on file
• Processes and completes all required project documentation to ensure compliance with Federal, State, and local prevailing wage laws
• Coordinates and interfaces with both internal and external customers, as necessary, to ensure compliance on all company jobs;

including but not limited to customers, general contractors, subcontractors, government agencies, labor unions, and other company employees

• Invoice processing : Reviewing and processing vendor invoices accurately and in a timely manner
• Invoice verification : Verifying the accuracy of vendor invoices by verifying the materials or services received, matching them with purchase orders and contracts, and ensuring proper authorization
• Payment processing : Setup payments to vendors, and ensuring timely and accurate payment
• Vendor management : Maintain vendor records, payment terms, and tax identification numbers. Communicating with vendors regarding invoice discrepancies or payment issues.
• Account reconciliation : Reconciling vendor statements
• Record-keeping : Maintains accurate and organized records of all account’s payable transactions, including invoices, payments, and related documentation
• Financial reporting : Assists in month-end and year-end closing activities, providing necessary information for financial reporting and audits.
• Compliance : Ensures compliance with company policies, accounting principles, and legal requirements related to accounts payable processes
• Problem-solving : Resolves any invoice discrepancies, payment issues, or vendor inquiries in a timely and professional manner
• Other duuties as assigned

Qualifications

• Understanding of union / non-union and prevailing wage payroll.
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
• Ability to work both independently and in a collaborative team-oriented environment
• Display superior written and oral communication skills and effective listening skills
• Maintain a tactful, mature and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel

Education and / or Experience

• A minimum of 3-5 year’s of payroll experience
• High School Diploma at a minimum, associate degree in accounting a plus
• High Volume environment
• Experience with Microsoft software such as Word, and Excel

Why Join

• ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
• 401K Retirement Benefits are extended to all Non-union employees.
• Health, Dental, and Vision as well as other supplemental health insurance.
• Holiday Pay
• Opportunities for career advancement
• On the job training provided to all employees
• Work for an industry leader in various disciplines and markets

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to :

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.
• The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance;

stoop, kneel, crouch, or crawl; and smell

The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

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